Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts with the companies listed below for water meters and appurtenances.
The Division of Water would like to establish Blanket Purchase Orders, based on these contracts, to purchase water meters and appurtenances in the amount of $1,250,000.00. These items are needed for new customer installations and maintenance of existing meters.
Vendor C.C.# / Expiration MBE/FBE UTC # Amount
Badger Meter, Inc. 39-0143280 - 10/19/17 MAJ FL006169 $572,000.00
Metron-Farnier LLC 84-1328980 - 1/14/16 MAJ FL006174 $175,500.00
Master Meter, Inc. 75-1739575 - 8/7/16 MAJ FL006175 $211,500.00
Itron, Inc. 91-1011792 - 4/11/16 MAJ FL003623 $291,000.00*
$1,250,000.00
*Items purchased from Itron, Inc. will include electronic transmitters.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these vendors.
2. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as these meters are replacing ones that were previously bought from another vendor, however, did not work for the Division of Water’s needs. Currently supply is low.
3. FISCAL IMPACT: There are sufficient funds within the Water Works Enlargement Voted Bonds Fund for these expenditures.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with various vendors for water meters and appurtenances based on existing Universal Term Contracts, for the Division of Water, and to authorize an expenditure up to $1,250,000.00 within the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($1,250,000.00)
Body
WHEREAS, the Division of Water needs to purchase water meters and appurtenances for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with Badger Meter, Inc., Metron-Farnier LLC, Master Meter, Inc., and Itron, Inc. for these items; and
WHEREAS, the Department of Public Utilities would like to establish blanket Purchase Orders based on these Universal Term Contracts; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to expend funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to establish Blanket Purchase Orders for water meters and appurtenances as current meter supplies are almost depleted, all for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders for water meters and appurtenances from established Universal Term Contracts with Badger Meter, Inc., Metron-Farnier LLC, Master Meter, Inc., and Itron, Inc. in an amount up to $1,250,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That an expenditure up to $1,250,000.00 is hereby authorized for the purchase of water meters and appurtenances within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690394-100000 (New Funding), Object Level Three 6670, OCA 606394, as designated below:
Vendor Name Amount
Badger Meter, Inc. $572,000.00
Metron-Farnier LLC $175,500.00
Master Meter, Inc. $211,500.00
Itron, Inc. $291,000.00
$1,250,000.00
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.