Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Greenlawn Farm, LLC, dba Greenlawn Landscape Contracting, for the construction of a canoe and kayak launch site at the end of 2nd Avenue at Harrison Park in the Harrison West neighborhood. This launch site is supported by the Harrison West Society and the improvements will serve existing users of the Olentangy Water Trail. It will also allow residents of the surrounding neighborhoods to gain safe access to the Olentangy River corridor. The water trails promote safe and responsible use of the Olentangy River, while protecting and increasing appreciation of its environmental resources through education and strategic access points to the river. An emergency exists in that it is immediately necessary to enter into said contract so that work may be completed during a low water period of the Olentangy River.
The costs for this project will be $49,325.00 with a contingency of $10,000 for a total of $59,235.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on September 11, 2015 and received by the Recreation and Parks Department on September 29, 2015. Bids were received from the following companies:
Company Status Amount
Greenlawn Farms (MAJ) $49,235.00
Righter Co. (MAJ) $75,885.00
RW Setterlin (MAJ) $78,497.00
After reviewing the proposals that were submitted, it was determined that Greenlawn Farm, LLC, dba Greenlawn Landscapes Contracting, was the lowest and most responsive bidder.
Greenlawn Farm, LLC, dba Greenlawn Landscape Contracting, and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Greenlawn Landscape Contracting
1108 State Route 220
Piketon, Ohio 45661
(740) 708-3880
Contact: Jeff Lightle
greenlawnfarm@frontier.com
Contract Complaince #: 272405757
Expiration Date:
Columbus Employees:
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed during a low water period of the Olentangy River.
Fiscal Impact: $59,235.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenlawn Farms for the Olentangy Water Trail Harrison Launch Project; to authorize the expenditure of $49,325.00 with a contingency of $10,000.00 for a total of $59,235.00 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $59,235.00 within the Recreation and Parks Voted Bond Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($59,235.00)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to enter into contract with Greenlawn Farms for the Olentangy Water Trail Harrison Launch Project; and
WHEREAS, it is necessary to authorize the expenditure of $49,325.00 with a contingency of $10,000.00 for a total of $59,235.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $59,235.00 within the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed during a low water period of the Olentangy River, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Greenlawn Farms for the Olentangy Water Trail Harrison Launch Project.
SECTION 2. That the expenditure of $49,325.00 with a contingency of $10,000.00, for a total of $59,235.00, is authorized from the Recreation and Parks Voted Bond Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the City Auditor is hereby authorized to transfer $59,235.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440006-100000 (UIRF Improvements) 643056 6621 $59,235.00
TO:
Project OCA Code Object Level 3 Amount
440006-100113 (Planning Area 13 UIRF Improvements) 726113 6621 $59,235.00
SECTION 7. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 440006-100000; UIRF Improvements; $952,600 (SIT Supported)
Fund 702; 440006-100113; Planning Area 13 UIRF Improvements; $0 (SIT Supported)
AMENDED TO:
Fund 702; 440006-100000; UIRF; $893,365 (SIT Supported)
Fund 702; 440006-100113; Planning Area 13 UIRF Improvements; $59,235 (SIT Supported)
SECTION 8. For the purpose stated in Section 1, the expenditure of $59,235.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Voted Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
440006-100113 (Planning Area 13 UIRF Improvements) 726113 6621 $59,235.00
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.