Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify the contract with Schooley Caldwell Associates, Inc. for the design of the renovation of the historic Richards House located at Griggs Reservoir. The new name of the facility will be the Gregory S. Lashutka Event Center. The modification is necessary in order to add special testing and investigations to insure structural stability in the flood plain of Griggs Reservoir for the event center and is required for its construction.
The costs for this modification will be $8,000.00 with a contingency of $2,000.00 for a total of $10,000.00.
Principal Parties:
Schooley Caldwell Associates, Inc.
300 Marconi Blvd., Suite 100, Columbus, OH 43215
Tom Matheny 614-628-0300
Contract Compliance Number: 310972509
Contract Compliance Expiration Date: April 29, 2017
Number of Columbus Based Employees: 25+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to modify said contract so that investigations can be ready once construction begins.
Fiscal Impact: The expenditure of $174,875.00 was legislated for the Richards House Renovations Design Project by Ordinance 1721-2014. This ordinance will provide funding that will modify the previously authorized amount by $10,000.00. $10,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract modification. The aggregate total contract amount, including this modification, is $184,875.00.
Title
To authorize and direct the Director of Recreation and Parks to modify the existing contract with Schooley Caldwell Associates, Inc. for the Richards House Renovations Design Project; to authorize the expenditure of $8,000.00 with a contingency of $2,000.00 for a total of $10,000.00 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $10,000.00 within the Recreation and Parks Voted Bond Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($10,000.00)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to modify the existing contract with Schooley Caldwell Associates, Inc. for the Richards House Renovations Design Project; and
WHEREAS, it is necessary to authorize the expenditure of $8,000.00 with a contingency of $2,000.00 for a total of $10,000.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $10,000.00 within the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify the existing contract with Schooley Caldwell Associates, Inc. for the Richards House Renovations Design Project, thereby preserving the public health, safety and welfare; NOW, THERFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify the existing contract with Schooley Caldwell Associates, Inc. for the Richards House Renovations Design Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the City Auditor is hereby authorized to transfer $10,000.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100000 (Facility Renovations - Misc.) 702035 6621 $10,000.00
TO:
Project OCA Code Object Level 3 Amount
510035-100191 (Griggs Dam Keepers House, Lashutka Event Center) 723591 6621 $10,000.00
SECTION 6. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this and future legislation.
CURRENT:
Fund 702; 510035-100000; Facility Renovations - Misc.; $511,313 (SIT Supported)
Fund 702; 510035-100191; Griggs Dam Keepers House, Lashutka Event Center; $1,095,711 (SIT Supported)
AMENDED TO:
Fund 702; 510035-100000; Facility Renovations - Misc.); $501,313 (SIT Supported)
Fund 702; 510035-100191; Griggs Dam Keepers House, Lashutka Event Center; $1,105,711 (SIT Supported)
SECTION 7. For the purpose stated in Section 1, the expenditure of $10,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510035-100191 (Griggs Dam Keepers House, Lashutka Event Center) 723591 6621 $10,000.00
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.