Explanation
1. BACKGROUND
This ordinance provides $234,615.00 to prevent inspection deficits for Capital Improvement Programs within the Departments of Public Service, and Development.
Construction Inspection funding is normally authorized in construction legislation and available throughout the project. The amount for inspection is generally estimated by taking a percentage of the construction cost. Occasionally the funds set-up for this estimated cost are not sufficient to cover the inspection of the project through completion due to project unforeseen conditions, weather, construction change orders, etc. It is then necessary to request additional funding for the remaining inspection costs. Inspection Funding for the following projects makes up this $234,615.00:
Department of Development
Misc. Economic Development - Weinland Park $ 2,500.00
Downtown Streetscapes LeVeque Tower $ 5,000.00
Total $ 7,500.00
Department of Public Service
Division of Infrastructure Management
Bikeway Development- Spot and Miscellaneous Improvements $ 30,000.00
Bikeway Development - Bike Hitches Racks & Shelters $ 7,500.00
Bikeway Development-Markings/Signage/Spot Improvements $ 2,500.00
Total $ 40,000.00
Division of Traffic Management
Bridge Rehabilitation - Annual Citywide 2013 $105,000.00
Bridge Rehabilitation - Ohio Center Way $ 33,000.00
Bridge Cleaning and Sealing 2013 $ 15,000.00
Total $153,000.00
Division of Design and Construction
Operation Safewalks - Joyce Avenue Phase 1 $ 21,615.00
Town Street Curb Extensions $ 12,500.00
Total $ 34,115.00
Total Needed = $234,615.00
2. FISCAL IMPACT
Funding for these expenses is available within the 2015 Capital Improvements Budget. An amendment to the 2015 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested in the interest of maintaining proper accounting and fund integrity in a timely manner.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways General Obligation Bonds Fund; to authorize the expenditure of $234,615.00 from the Streets and Highways General Obligation Bonds Fund for the purpose of providing sufficient funding for Construction Inspection and Administration Services on several projects; and to declare an emergency. ($234,615.00)
Body
WHEREAS, capital improvement projects undertaken by Departments within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set up in legislation for construction inspection; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operations of the Departments of Public Service and Development in that it is immediately necessary to establish funds in order to prevent a net inspection deficit and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 540002-100026 / Bikeway Development - Pavement Markings (Voted Carryover) / $14.00 / $4,055.00 / $4,069.00 (to match cash)
704 / 590105-100050 / Towne Street Curb Extension (Voted Carryover) / $0.00 / $17,407.00 / $17,407.00 (to match cash)
704 / 540002-100002 / Bikeway Development - Spot and Misc. Improvements (Voted Carryover) / $1.00/ $32.299.00 / $32,300.00 (to match cash)
704 / 530301-100067 / Bridge Rehabilitation - Citywide (Voted Carryover) / $0.00 / $3,063.00 / $3,063.00 (to match cash)
704 / 440104 -100012 / Misc. Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B (Voted Carryover) / $2.00 / $12,389.00 / $12,391.00 (to match cash)
704 / 440104-100012 / Misc. Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B (Voted Carryover) / $12,391.00 / $5,000.00 / $7,391.00
704 / 530801-100004 / Downtown Streetscapes - LeVeque Tower (Voted Carryover) / $0.00 / $5,000.00 / $5,000.00
704 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection (Voted Carryover) / $128,271.00 / ($128,271.00) / $0.00
704 / 590955-100003/ Operation Safewalks - Joyce Avenue Phase 1 (Voted Carryover) / $0.00 / $21,615.00 / $21,615.00
704 / 530301-163177 / Bridge Rehabilitation -- Ohio Center Way over Conrail (Voted Carryover) / $0.00 / $33,000.00 / $33,000.00
704 / 530301-100067 / Bridge Rehabilitation - Citywide (Voted Carryover) / $3,063.00 / $73,656.00 / $76,719.00
704 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection (Voted 2013 Debt SIT Supported) / $100,000.00 / ($28,282.00) / $71,718.00
704 / 530301-100067/ Bridge Rehabilitation - Citywide (Voted 2013 Debt SIT Supported) / 0.00 / $28,282.00 / $28,282.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways General Obligation Bonds Fund, Fund 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104 - 100012 / Misc. Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B (Voted Carryover) / 06-6600 / 710412 / $5,000.00
704 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection / 06-6600 / 746171 / ($156,552.25)
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530801-100004 / Downtown Streetscapes - LeVeque Tower / 06-6600 / 780104 / $5,000.00
704 / 590955-100003 / Operation Safewalks -- Joyce Avenue - Phase 1 / 06-6600 / 743955 / $21,615.00
704 / 530301-163177 / Bridge Rehabilitation - Ohio Center Way over Conrail / 06-6600 / 763177 / $33,000.00
704 / 530301-100067 / Bridge Rehabilitation - Citywide / 06-6600 / 743167 / $101,937.25
SECTION 3. That the City Auditor is authorized to establish Auditor's certificates totaling $234,615.00 and these funds are authorized to be expended for the payment of construction inspection fees as follows:
DEPARTMENT OF DEVELOPMENT
Fund / Project /Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 440104-100012 / Misc. Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B / 06-6687 / 710412 / $2,500.00
704 / 530801-100004 / Downtown Streetscapes - LeVeque Tower / 06-6687 / 780104 / $5,000.00
DEPARTMENT OF PUBLIC SERVICE
Dept Div 59-11 Division of Infrastructure Management
Fund / Project /Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 540002-100002 / Bikeway Development - Spot and Misc. Improvements / 06-6687 / 720202 / $30,000.00
704 / 540002-100010 / Bikeway Development - Bike Hitches/Racks / 06-6687 / 720210 / $7,500.00
704 / 540002-100026 / Bikeway Development - Pavement Marking Signage and Spot Improvements / 06-6687 / 720226 / $2,500.00
Dept Div 59-12 Division of Design and Construction
Fund / Project /Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 590105-100050 / Towne Street Curb Extensions / 06-6687 / 720550 / $12,500.00
704 / 590955-100003 / Operation Safewalks -- Joyce Avenue - Phase 1 / 06-6687 / 743955 / $21,615.00
Dept Div 59-13 Division of Traffic Management
Fund / Project /Project Name / O.L. 01 03 Codes / OCA /Amount
704 / 530301-163177 / Bridge Rehabilitation - Ohio Center Way over Conrail / 06-6687 / 763177 / $33,000.00
704 / 530301-100067 / Bridge Rehabilitation - Annual Citywide 2013 / 06-6687 / 743167 / $105,000.00
Bridge Cleaning & Sealing 2013
Dept/Division: 59-13
Fund No.: 265 - Street Construction Maintenance
OCA Code: 591105
Object Level 01: 03
Object Level 03: 3375
Amount: $15,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.