Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. in the amount of $661,198.44 to encumber funds in connection with the Briggs Rd. Detention Basin Improvements Project. This project will improve water quality leaving the basin and reduce basin maintenance in the Briggs Rd. detention basin located on the south side of Briggs Road approximately 1000 feet west of Harrisburg Pike, Hilltop planning area. The work consists of modifying the existing Briggs Road detention basin to include forebay and micropool, modifying existing storm inlets and outlets, plantings and other such work.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four (4) bids on October 7, 2015. These bids were received from: John Eramo & Sons, Inc. - $661,198.44, Facemyer Landscaping, LLC - $720,095.02, Complete General Construction Co. - $750,253.92, and Shelly and Sands, Inc. - $1,083,350.40.
The lowest and best bid was from John Eramo & Sons, Inc. for $661,198.44. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project will expend $761,378.00 for the improvement of water quality leaving the basin and reduction of basin maintenance in the Briggs Rd. detention basin as directed by the Project Engineer, and $100,179.56 for inspection and prevailing wage which will be paid from the Storm Sewer Bonds Fund.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 31-0724866, expires: 10/20/2017, MAJ.
Title
To authorize the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. for the Briggs Rd. Detention Basin Improvements Project for the Division of Sewerage and Drainage; and to authorize the transfer of $211,378.00; to amend the 2015 Capital Improvements Budget; to authorize the expenditure of $761,378.00; and to declare an emergency. ($761,378.00)
Body
WHEREAS, four (4) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on October 7, 2015 for the Briggs Rd. Detention Basin Improvements Project; and
WHEREAS, John Eramo & Sons, Inc., was selected as the lowest and best bidder based upon: proposal quality, competence to perform, project schedule, past performance, ability to perform, and local workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to improve water quality leaving the basin and reduce basin maintenance in the Briggs Rd. detention basin; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bonds Fund for the Briggs Rd. Detention Basin Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Storm Sewer Bonds Fund to improve water quality leaving the basin and reduce basin maintenance in the Briggs Rd. detention basin; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to execute the subject contract for the above referenced purposes; for the preservation of the public, health, peace, and safety, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for Briggs Rd. Detention Basin Improvements Project with the lowest and best bidder, John Eramo & Sons, Inc., 3670 Lacon Rd., Hilliard, OH 43026; in the amount of $661,198.44 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to pay up to a maximum amount of $661,198.44.
SECTION 2. That the City Auditor is hereby authorized to transfer $211,378.00 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
610990-100003 |689903| Joyce Ave Improvements SSI | $211,378.00
TRANSFER TO:
Project | OCA | Project Name | Amount
610792-100001 | 687921 | Briggs Rd. Detention Basin | $211,378.00
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
685 | 610990-100003 | Joyce Ave Improvements SSI | $400,000 | $188,622 | -$211,378
685 | 610792-100001 | Briggs Rd. Detention Basin | $0 | $211,378 | +$211,378
SECTION 4. That an expenditure up to $761,378.00 is hereby authorized for the Briggs Rd. Detention Basin Improvements project for Dept./Div. 60-15, Project No. 610792-100001, Object Level Three 6621, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
685 | Storm Sewer Bonds Fund | 610792-100001 | Briggs Rd. Detention Basin | 687921 | $761,378.00
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.