Explanation
Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the contract with CourtView Justice Solutions, Inc. (“CJS”) for the following services: the first three (3) months of the second option renewal year for software maintenance and support ($66,067.50); for additional services to convert WordPerfect forms into Microsoft Word forms ( $15,500.00); to hold in reserve seventy unused CourtView licenses at a reduced rate, for the Franklin County Municipal Court Case management system and the Electronic Filing (“E-Filing”) of documents ($81,567.50).
E-Filing is a comprehensive system that incorporates a web based court document filing solution, a document imaging solution, an electronic document management system with workflow capability, and a case management system.
The conversion of Word Perfect (obsolete software) documents to Microsoft Word will provide the ability to auto generate documents into an electronic format which will subsequently be employed in an E-Filing workflow solution which will result in significant efficiency benefits.
Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court case management system.
Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software.
CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature. As such this legislation is being established in accordance with the sole source provisions of the Columbus City Code.
Contracts:
Ordinance: 0422-2012; EL013073; $337,524.00
Ordinance: 1809-2012; EL013637; $63,871.00
Ordinance: 0221-2013; EL0...
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