Explanation
BACKGROUND: This ordinance authorizes the Mayor of the City of Columbus to enter into a Memorandum of Understanding (MOU) with the Franklin County Commissioners to jointly fund the cost of replacing the Division of Police's Automated Fingerprint Identification System (AFIS). The AFIS system records and maintains all the fingerprints of all suspects and arrested persons by Columbus Police and provides a data base for future reference. Several other jurisdictions, including the Franklin County Sheriff's Office, provide over half of the fingerprints contained in the AFIS data base of records. Representatives from the City of Columbus and Franklin County have verbally agreed that the annual cost of the AFIS replacement shall be shared equally between the two jurisdictions because Columbus Police and the Franklin County Sheriff's Office are the largest users of the AFIS system, accounting for approximately 75 percent of all fingerprints in the system. The balance of fingerprints maintained in the AFIS system are from other legal jurisdictions in the Central Ohio area such as Delaware, Licking, Knox Counties and suburban communities Reynoldsburg, Dublin, Grove City, and Upper Arlington.
The current AFIS system is over 15 years old with approximately 90 percent capacity, and is in need of replacement. The request to enter into contract to purchase the equipment is in a companion ordinance.
Emergency action is requested to allow representatives from the City and Franklin County to draft and execute an MOU that will ensure the immediate and future funding of the AFIS system.
FISCAL IMPACT: This ordinance authorizes the Mayor to enter into an MOU with Franklin County Board of Commissioners to jointly fund the annual cost of replacing the Division of Police's AFIS System. The City of Columbus will first fund the annual cost and then receive reimbursement from Franklin County for their half of the cost. The 2015 cost of the AFIS replacement is $991,703.00. The total cost of the AFIS upgrade will be $10.6 million, funded over an eleven (11) year period.
Title
To authorize the Mayor of the City of Columbus to enter into a Memorandum of Understanding with the Franklin County Board of Commissioners to jointly fund the cost of replacing the Division of Police's Automated Fingerprint Identification System; and to declare an emergency. ($0.00)
Body
WHEREAS, there is a need to replace the Automated Fingerprint Identification System because the current system is over 15 years, is near full capacity of fingerprints, and in need of replacement; and
WHEREAS, representatives from the City of Columbus and Franklin County have verbally agreed to share in the annual service and hardware cost of replacing the current AFIS system; and
WHEREAS, this ordinance authorizes the Mayor of the City of Columbus to enter into a Memorandum Of Understanding (MOU) with the Franklin County Board of Commissioners to jointly fund the annual cost of replacing the AFIS system, and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus, Public Safety Department, in that it is immediately necessary to authorize the Mayor of the City of Columbus to enter into a Memorandum of Understanding with the Franklin County Board of Commissioners to ensure immediate and future funding of the AFIS system, in order to preserve the public health, peace, property, safety and welfare; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Mayor of the City of Columbus is hereby authorized to enter a Memorandum of Understanding with the Franklin County Board of Commissioners for purposes of funding a replacement Automated Fingerprint Identification System to be used by both the City, Franklin County and other Central Ohio jurisdictions.
SECTION 2. That the finalized Memorandum of Understanding with the Franklin County Board of Commissioners will allow for Columbus to pay for the annual cost and for Franklin County to reimburse the City for one half the amount paid.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.