BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Intergraph Corporation to upgrade the current Computer Aided Dispatching (CAD) system. This ordinance also authorizes the Finance and Management Director to issue a purchase order to OnX Enterprise Solutions to purchase nine (9) new servers and accessories for the CAD System. CAD is used to assist in processing 911 calls and dispatching runs from the public through the Public Safety's communications center at Fairwood Avenue for both Police and Fire/EMS service requests. The CAD system is also a repository of data and records for these calls and dispatched runs. Intergraph Corporation will support the current CAD configuration through June 2016. In order to continue to receive maintenance support from Intergraph, the Public Safety Department must upgrade the CAD product. In addition, the upgrade of the CAD system will provide improved report generation, newer GIS mapping technology, increased backup and software interface capabilities, all of which enhance the overall system. The current CAD system went into operation in 2010. The CAD upgrade will include an expansion of the number of servers.
Bid Information: The Department of Public Safety requests this purchase based upon sole source provisions of the Columbus City Code as Intergraph Corporation is the only known providers of the required upgrade and services for the CAD system. The servers will be purchased utilizing an existing Universal Term Contract (UTC) established through the competitive bid process by the Purchasing Office with OnX Enterprise Solutions, Contract number FL006269.
EMERGENCY DESIGNATION: Emergency designation is requested so that the upgrade for the CAD system may proceed in time to be installed by June 2016 and ensure continued operations.
Contract Compliance: Intergraph Corporation # 63-0573222 - Expires: April 29, 2016.
OnX Enterprise Solutions # 271445264 - Expires: February 2, 2017
FISCAL IMPACT: This ordinance authorizes a total expenditure of $1,166,228.00 from Public Safety's Safety Bond Fund. This ordinance will also amend the 2015 Capital Improvement Budget (CIB) and transfer funds between projects in the Safety Bond Fund.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety's Bond Fund; to authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Intergraph Corporation for the CAD system upgrade in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the Director of the Department of Finance to issue a purchase order for the purchase of computer servers and accessories for the CAD system with OnX Enterprise Solutions; to authorize the expenditure of $1,166,228.00 from Public Safety's Capital Bond Fund; and to declare an emergency. ($1,166,228.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and transfer cash within projects within the Department of Public Safety's Bond fund; and
WHEREAS, the Division of Support Services has a need to upgrade the CAD system, as well as purchase computer servers and accessories, and
WHEREAS, the Division of Support Services has a need to enter into contract with Intergraph Corporation for the upgrade to the CAD system; and
WHEREAS, Intergraph Corporation is the only known company that can provide this upgrade for the CAD system; and
WHEREAS, this contract is being entered into under the Sole Source Procurement Provision of Chapter 329 of the Columbus City Codes; and
WHEREAS, the computer servers and accessories for the CAD system will be purchased through OnX Enterprise by utilizing an existing Universal Term Contract (UTC) established through the Purchasing office; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to enter into contract with Intergraph Corporation and OnX Enterprise Solutions to upgrade the CAD system, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015, be amended to provide sufficient authority in the appropriate project as follows;
Fund -701 | Project Number - 340116-100001| Project Name-Fire Self Contained Breathing Apparatus | Funding Source Voted Carryover | Current $1,986,117| Revised $819,889 | Amended Amount ($1,166,228)
Fund 701 | Project Number 320016-100000| Project Name - Police-Fire Computer Aided System | Funding Source Voted Carryover | Current $0.00| Revised $1,166,228 | Amended Amount $1,166,228
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund as follows;
FROM:
Dept/Div. 3004| Fund 701|Project Number 340116-100001|Project Name: Fire Self Contained Breathing Apparatus|OCA Code:711601|Object Level One: 06| Object Level Three: 6644| Amount: $1,166,228.00
TO:
Dept/Div. 3002| Fund 701|Project Number 320016-100000| Project Name: Police-Fire Comp. Aided Dispatch System|OCA Code 701016|Object Level One: 06| Object Level Three: 6644|Amount: $1,166,228.00
SECTION 3. That the Director of the Department of Public Safety be and is hereby authorized and directed to enter into contract with Intergraph Corporation for the upgrade of the CAD system in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the Director of Finance and Management be and is hereby authorized to issue a purchase order for the Division of Support Services with OnX Enterprise in the amount of $122,00.00, for the purchase of servers and accessories for the CAD system in accordance with the terms and conditions of contract FL006269.
SECTION 5. That the expenditure of $1,166,228.00, or so much thereof as may be necessary in regard to the action authorized in sections 3 and 4, be and is hereby authorized and approved as follows:
To Intergraph Corporation | Vendor Number 630573222 | Project Number 320016-100000 | OCA Code 701016 | Object Level Three 6644 | Amount $1,044,228.00.
To OnX Enterprise Solutions | Vendor Number 271445264 | Project Number 320016-100000 | OCA Code 701016 | Object Level Three 6644 | Amount $122,000.00.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project: except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part of, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.