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File #: 2710-2015    Version: 1
Type: Ordinance Status: Passed
File created: 10/23/2015 In control: Technology Committee
On agenda: 11/23/2015 Final action: 11/24/2015
Title: To authorize the Director of the Department of Technology (DoT) to enter into an annual software license, maintenance and support contract with B & L Associates Inc. for the BL/LIB Tape Library Management System in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $14,758.00 from the Department of Technology, Information Services Division, internal service fund; and to declare an emergency. ($14,758.00)
Attachments: 1. 2016 Sole Source Letter B & L, 2. Sole Source Form Ord. 2710-2015 BL TLS, 3. 2016 Quote B & L
Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into an annual software license, maintenance and support agreement, for the BL/LIB Tape Library Management System, with B & L Associates Inc. The original contract (FP004153) was executed August 8, 2001, and most recently continued through purchase order EL016489, by authority of ordinance 2297-2014 passed November 3, 2014. At a cost of $14,758.00, this ordinance will provide for payment of the annual software maintenance and support, with the coverage period from January 1, 2016 through December 31, 2016.

The City of Columbus, Department of Technology (DoT) operates two Unisys Mainframe Libra Systems that directly support mission critical applications. The Libra PR system supports the production Payroll system used by all city agencies and the Police and Leads systems, which is used by the Police Department. The Unisys Libra DV system is used as a development system for the production applications running on the Libra PR system, as well as a failover system. In order to meet City and State Record Retention policies and to avoid the interruption of services provided to city agencies and to ensure the continued operations of both Libra Systems, daily, weekly and monthly backups need to be performed and maintained. In order to accomplish successful backups that are generated on different types of tape media, a Tape Library Management System is needed. Without the software licenses, maintenance and support services provided by B & L Associates Inc., the City will not be able to utilize these applications. Also, this agreement will allow the City of Columbus to continue receiving software license upgrades, support and related services for the BL/LIB Tape Library Management System.

B & L Associates Inc. is the sole source supplier for software licenses, maintenance and support for the BL/LIB Software Product licensed to the City of Columbus. B & L ...

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