Explanation
Background
This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into contract with Neopost USA, Inc. for the procurement of mail operational software support services (“mail services”). The contract term is for one (1) year, with the option of three (3) consecutive one (1) year renewable periods. The implementation costs are $34,701.10; the maintenance and support costs are $9,170.00 annually, totaling $43,871.10.
The mail services creates a more efficient and cost effective mail operation for the Municipal Court Clerk's Office through electronically processing certified mail and return receipts.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through SA006034, for mail services in accordance with Columbus City Code 329.25. Proposals were received from three (3) vendors. The proposals were reviewed by a committee of three (3) and evaluated in accordance with the committee's criteria. Neopost USA, Inc. achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Neopost USA, Inc.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Neopost USA, Inc. Contract Compliance Number: 94-2388882
Expiration Date: 12/02/2016
Emergency: Emergency legislation is requested for the continuity of the mail services for the Municipal Court Clerk's Office.
Fiscal Impact: Funds totaling $43,871.10 are available within the Municipal Court Clerk 2015 computer fund budget.
Title
To authorize the Municipal Court Clerk to enter into the contract with Neopost USA, Inc. for the provision of mail services; to authorize an expenditure of $43,871.10 from the Municipal Court Clerk computer fund; and to declare an emergency ($43,871.10).
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