Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with vendors from previously established Universal Term contracts for automotive parts, supplies and services. These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Bob Sumerel Tire Company - CC# 310807676 expires 10/9/15 (in process of updating)
ESEC Corporation-CC# 341285858 expires 03/20/16
Sutphen Corporation -CC# 310671786 expires 04/21/17
Fiscal Impact: The Fleet Management Division budgeted $750,000 for tires in 2015. $500,000 has been encumbered for tire purchases thus far this year. This legislation authorizes an additional $100,000 from Bob Sumerel Tire Company under a previously established Universal Term Contract for the remainder of 2015. Additionally, over $5.6 million was budgeted for the purchase of automotive parts, supplies, and services. This legislation also authorizes the additional expenditure of $50,000 for the purchase of automotive parts from ESEC Corporation and $20,000 for service from Sutphen Corporation, both under previously established Universal Term Contracts with the city.
Emergency action is requested to ensure an uninterrupted supply of parts, supplies and services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to establish purchase orders for the purchase of automotive parts, supplies, services and tires for the Fleet Management Division per the terms and conditions of previously established Universal Term contracts and to authorize the expenditure of $170,000.00 from the Fleet Management Fund; and to declare an emergency. ($170,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office; and
WHEREAS, the Finance and Management Department, Fleet Management Division has a need to purchase automotive parts, supplies, services and tires for motorized equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue purchase orders for automotive parts to ensure uninterrupted supply for City vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts for automotive parts, supplies, services and tires, as follows:
Bob Sumerel Tire Company - CC#:31-0807676, expires 10/9/2015; Contract FL005973 expires 9/30/16, expenditure projection: $100,000 (Tires)
ESEC Corporation-CC# 341285858 expires 03/20/16; Contract FL005986 expires 09/30/16, Annual expenditure projection: $50,000.00 (parts)
Sutphen Corporation -CC# 310671786 expires 04/21/17; Contract FL006011 expires 10/31/16, $20,000 (service)
SECTION 2. That the sum of $170,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Division: 45-05
OCA Code: 451347
Obj level 1: 02
Object level 03: 2282
Amount: $100,000.00
Division: 45-05
OCA Code: 451347
Obj level 1: 02
Object level 03: 2284
Amount: $50,000.00
Division: 45-05
OCA Code: 451347
Obj level 1: 03
Object level 03: 3373
Amount: $20,000.00
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.