Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the purchase of office furniture for the Division of Police from Continental Office Environments as a result of competitive bidding. The Division of Police needs to purchase an office suite to update the offices in Police Headquarters at 120 Marconi Boulevard. Pricing includes procurement, scheduling, delivery, and installation of furnishings. This furniture will replace the existing furniture in these offices, which is twenty (20) years old.
Bid Information: Formal Bid # SA006070 was opened on October 15, 2015. Two responses were received as follows:
Continental Office Environments $26,764.28
King Business Interiors, Inc. $30,718.00
Both bidders are majority business entities.
Based on the lowest, most responsive and best bid received, the Division of Police recommends that a contract be awarded to Continental Office Environments.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 314413238, expires September 04, 2017.
EMERGENCY DESIGNATION: Emergency legislation is requested due to time frames established in the RFP for delivery and installation.
FISCAL IMPACT: This ordinance authorizes the purchase of office furniture for the Division of Police from Continental Office Environments in the amount of $26,764.28 from the Law Enforcement Contraband Seizure Fund for the Division of Police. The funds were previously appropriated in the Law Enforcement Contraband Seizure Funds for this purchase.
Title
To authorize and direct the Director of Finance and Management to enter into a contract for the purchase of office furniture for the Division of Police from Continental Office Environments; to authorize an expenditure of $26,764.28 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($26,764.28)
Body
WHEREAS, a formal bid opening was held on October 15, 2015 for the purchase of office furniture for the Division of Police; and
WHEREAS, the Division of Police, Department of Public Safety, needs to enter into a contract for the purchase of office furniture for offices in Police Headquarters; and
WHEREAS, Continental Office Environments was the lowest, most responsive, and best bid received; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase this furniture to meet deadlines for delivery and installation and for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Continental Office Environments for the purchase of office furniture for the Division of Police, Department of Public Safety.
SECTION 2. That the expenditure of $26,764.28, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJ LEVEL (2) 2140 | OCA 301838| SUB FUND 02 | AMOUNT $26,764.28
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.