Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola for backup maintenance service which is required to ensure continued operation of the Police and Fire 800 MHz Radio System Infrastructure starting January 1, 2016 through December 31, 2016. Included in this year's service is the new diagnostic and monitoring hardware/software equipment (Genwatch). This agreement is being entered into under the Sole Source provision provided in Chapter 329 of the Columbus City Code. Motorola is the manufacturer of this proprietary system and all of the components. Motorola is the only known company that can provide the essential backup service 24 hours a day, seven days a week, for the systems because no other contractor will have access to the product information and it is only available directly from Motorola.
Support Services is currently building out a new digital radio system to take the place of the aforementioned aging analog system. Until this digital system is complete, which is anticipated to be late 2016, the current system must be maintained and operational until transition is complete.
Bid Information: Motorola is the only known provider of the required services for the upkeep of the 800 MHz Radio System.
Contract Compliance: Contract Compliance Number # 361115800 - Expires: January 24, 2016.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the City's 800 MHz Radio System Infrastructure.
FISCAL IMPACT: This ordinance authorizes an expenditure of $81,611.40 with Motorola from the Support Services General Fund operating budget for maintenance services. The Support Services Division expended $79, 234.44 in 2014 for these same services. This expenditure was accounted for in the 2015 budget.
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola for backup maintenance services required for continued operation of the Police and Fire 800 MHz Radio System Infrastructure in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $81,611.40 from the General Fund; and to declare an emergency. ($81,611.40)
Body
WHEREAS, the Division of Support Services is responsible for the Police and Fire communications systems; and
WHEREAS, the Division of Support Services has a need to enter into contract with Motorola for a Backup Service Maintenance Agreement for the Police and Fire 800 MHz Radio Infrastructure; and
WHEREAS, Motorola is the only known company that can provide essential backup service 24 hours a day, seven days a week, for these systems; and
WHEREAS, this contract is being entered into under the Sole Source Provision provided in Chapter 329 of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract to support the Police and Fire communications systems, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a backup Service Maintenance Agreement with Motorola for the Police and Fire 800 MHz Radio Infrastructure System for the period of January 1, 2016 through December 31, 2016.
SECTION 2. This contract is being entered into under the Sole Source Provision of Chapter 329 of the Columbus City Codes.
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of $81,611.40, or so much thereof as may be needed, is hereby authorized from:
Div. 30-02 |Fund: 010 | Obj. Level 1: 03 | Obj. Level 3: 3372 | OCA: 320104 | Amount: $81,611.40
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.