City of Columbus - File #: 2740-2015

• File #: 2740-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/28/2015
• In control: Environment Committee
• On agenda: 11/23/2015
• Final action: 11/24/2015
• Title: To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Bonds Fund; to waive the competitive bidding provisions of Columbus City Code; to authorize the Finance & Management Director to enter into one (1) contract for the purchase of 6 Rear Loader Refuse Trucks with Compressed Natural Gas (CNG) from Columbus Peterbilt and to establish funding for Division of Refuse Collection personnel to inspect the vehicles during the manufacturing; to authorize the expenditure of $1,314,580.00 within the Refuse Bonds Fund; and declare an emergency. ($1,314,580.00)

Date	Ver.	Action By	Action	Result
11/24/2015	1	CITY CLERK	Attest
11/24/2015	1	MAYOR	Signed
11/23/2015	1	COUNCIL PRESIDENT	Signed
11/23/2015	1	Columbus City Council	Approved	Pass

Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes rear loader refuse trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle.

The Purchasing Office advertised and solicited competitive bids in accordance with Chapter 329 (Solicitation SA005594). The Purchase Office opened formal bids on August 27th, 2015 for the purchase of six (6) compressed natural gas (CNG) powered rear loader (RL) refuse trucks. Eight bids were received; none of the bidders could meet all the specifications.

Bids from McNeilus Truck, Best Equipment and Columbus Peterbilt took exception to specification 3.3.1.21.2 and 3.3.1.21.5. These specifications outline the body length and overall truck length.

Worldwide Equipment of Ohio, Inc. took exception to specifications 3.3.1.10.4 (cannot provide turn radius documentation), 3.3.1.12.1 (cannot provide power windows) and 3.3.1.13.1 (cannot provide corner windows in the cab).

After review, the Department of Public Service recommends bid waiver and to contract with Columbus Peterbilt (34-1285858) for their lowest bid with Loadmaster Bodies. Items will be contracted as follows:

Item # Description Qty. Unit Cost Total Cost |10
9|22-27 CY CNG ASL Trucks|99|$213,630.00 $1,281,780.00
1A 27 CY CNG ASL Trucks|99|$214,080.00 $0.00 |109|Hydraulic Cart Lifter|9
9|$4,250.00 $4,250.00
2A Hydraulic Cart Grabber|99|$5,350.00 $26,750.00 |109|Snow Plow Option|99|No Bid No Bid |109|Training|9
9|$0.00 $0.00 |109|Inspection Trip|99|$1,800.00 $1,800.00

Award will be for six (6) of item #1, one (1) of item #2, five (5) of #2A, one (1) of item #4 and one (1) of item #5. Items 1A and 3 will not be awarded. As part of the contract cost, the City will send representatives to the manufacturing facility for inspections. The amount of this expense is $1,800.00.

The total amount of this co...