Explanation
This legislation authorizes the City Clerk to enter into a contract with Granicus, Inc. (formerly Daystar Computer Systems, Inc.), for the continued support and maintenance of Legistar, the City's electronic system for creating and submitting legislation. The system is now accessible from anywhere on the internet, enhancing City Council's efforts for transparency and efficiency in government.
FISCAL IMPACT: The funding for this contract is fully budgeted within the 2015 operating budget.
Title
To authorize the City Clerk to enter into a contract with Granicus, Inc. (formerly Daystar Computer Systems, Inc.), for the support and maintenance of Legistar, the City's electronic system for creating and submitting legislation, in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $33,401.04 from the General Fund and to declare an emergency. ($33,401.04)
Body
WHEREAS, the duties of the City Clerk include responsibility for receiving, processing and maintaining all legislation submitted to her office for consideration by City Council; and
WHEREAS, the City Clerk desires to enter into this contract with Granicus, Inc. (formerly Daystar Computer Systems, Inc.) for the support and maintenance of Legistar, the City's established electronic system for creating and submitting legislation, creating and maintaining Council Agendas and Journals, recording Council votes, and assisting in the production of the City Bulletin; and
WHEREAS, entering into the said contract with Granicus, Inc. will allow the City to continue to receive additional enhancements and support and make ordinances and other acts of city government accessible from anywhere on the internet enhancing City Council's efforts for transparency and efficiency in government; and
WHEREAS, this Legistar support and maintenance contract between the City and Granicus, Inc. will last for a 12-month period from February 1, 2016, until January 31, 2017; and
WHEREAS, the City has seen a great benefit to using the application and has translated into real dollar savings totaling over $120,000 per year for the Clerk's Office alone, and all City departments and offices have benefited greatly from using the application and have realized considerable time savings in processing legislation; and
WHEREAS, the Legistar software is proprietary and requires unique support and maintenance that is offered only by Granicus, Inc. so this contract is being entered into in accordance with the provisions of the sole source procurement of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the daily operation of the City Clerk's Office in that it is immediately necessary to enter into a service contract with Granicus, Inc., to avoid interruption in services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Clerk be and is hereby authroized to enter into a contract with Granicus, Inc. for the support and maintenance of Legistar.
SECTION 2. That the sum of $33,401.04 be and hereby is authorized to be expended from City Council, Department 20-01, the General Fund, Fund 010, OCA Code 200105, Object Level One 03, Object Level Three 3336.
SECTION 3. That this contract is being entered into in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither proves nor vetoes the same.