Explanation
This legislation authorizes the Director of Public Utilities to enter into a service agreement for the Maintenance Service and one (1) year Update and Customer Support for the versiondog Extended Edition AP and the versiondog Satellite Server System. The Jackson Pike Wastewater Treatment Plant utilizes this control system for file, storage and retrieval systems that manage version changes to software, i.e., PLC Programs.
This is critical to the operations of the Jackson Pike facility, as all sludge brought into the plant is processed through the digester system and the versiondog System monitors that process. Auvesy GmbH & Co KG is the sole Developer, Licensor, and Support Service Provider for the complete suite of versiondog products utilized at the Jackson Pike Wastewater Treatment Plant and is the only entity offering the necessary equipment, service and software for this type of equipment. Gray Matter Systems, LLC is the sole authorized representative in the state of Ohio for Auvesy GmbH & Co KG. Therefore, the Division desires to enter into a service agreement for maintenance and support with Gray Matter Systems, LLC, in accordance with the relevant provisions of Columbus City Code, Chapter 329 relating to sole source procurement. This is for embedded systems.
This contract will cover a one (1) year period from date of execution. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. The Quote dated August 10, 2015 is attached to this record.
SUPPLIER: Gray Matter Systems, LLC (25-1820946) Expires 10/16/2017
Gray Matter Systems, LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $57,546.00 is budgeted and needed for this purchase.
$0.00 was spent in 2014
$0.00 was spent in 2013
Title
To authorize the Director of Public Utilities to enter into a service agreement with Gray Matter Systems, LLC for maintenance and support in accordance with the provisions for sole source procurement of the Columbus City Code; and to authorize the expenditure of $57,546.00 from the Sewerage System Operating Fund. ($57,546.00)
Body
WHEREAS, the Jackson Pike Wastewater Treatment Plant utilizes this control system for file, storage and retrieval systems that manages version changes to software, i.e., PLC Programs; and
WHEREAS, Auvesy GmbH & Co KG is the sole Developer, Licensor, and Support Service Provider for the complete suite of versiondog products for this process control program; and
WHEREAS, Gray Matter Systems, LLC is an authorized dealer for Auvesy GmbH & Co KG and the sole representative in the state of Ohio, therefore, the Division desires to enter into a service agreement for maintenance and support with Gray Matter Systems, LLC pursuant to the sole source provisions of City Code Chapter 329; and
WHEREAS, it is anticipated these services will be provided for one (1) year and a maximum obligation is $57,546.00, with funds being reviewed and approved over the one (1) year contract; and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into contract with Gray Matter Systems, LLC for the Maintenance Service and one (1) year Update and Customer Support for the versiondog Extended Edition AP and the versiondog Satellite Server System for the Division of Sewerage and Drainage, Jackson Pike and Southerly Wastewater Treatment Plants and Sewer Maintenance Operations Center (SMOC); now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a service agreement with Gray Matter Systems, LLC, 100 Global View Drive, Suite 200, Warrendale, PA 15086, for the purchase of Maintenance Manager Service for the Maintenance Service and one (1) year Update and Customer Support for the versiondog Extended Edition AP and the versiondog Satellite Server System for the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant; for the Division of Sewerage and Drainage, in such form and including such terms and conditions as are approved by the City Auditor and City Attorney.
SECTION 2. That the expenditure of $57,546.00, or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, as follows:
OCA: 605378
Object Level 1: 03
Object Level 3: 3369
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this agreement in accordance with the relevant provisions of Columbus City Code, Chapter 329, relating to Sole Source procurement.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.