City of Columbus - File #: 2784-2015

• File #: 2784-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/2/2015
• In control: Technology Committee
• On agenda: 11/23/2015
• Final action: 11/24/2015
• Title: To appropriate $1,282,624.50 within the Special Income Tax Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a contract/purchase order for the second year of a three year term agreement for Microsoft enterprise software licensing from Dell Marketing L.P., from a State Term Schedule; to authorize the modification to the contract agreement with Dell Marketing L.P. for Microsoft enterprise software licensing for the first year true-up; to authorize the expenditure of $1,282,624.50 or so much thereof as may be necessary from the Special Income Tax Fund for the Department of Technology; and to declare an emergency. ($1,282,624.50)

Date	Ver.	Action By	Action	Result
11/24/2015	1	CITY CLERK	Attest
11/24/2015	1	MAYOR	Signed
11/23/2015	1	COUNCIL PRESIDENT	Signed
11/23/2015	1	Columbus City Council	Approved	Pass

Explanation

Background:
This ordinance authorizes the Director of Finance and Management, for the Department of Technology, to establish a purchase order with Dell Marketing L.P., utilizing the State of Ohio Multiple Award Contract (MAC) 0A1108-17AGG with an expiration date of 6/30/2016, authorized for the city's use by Ordinance No. 582-87, for Microsoft enterprise software licensing. Microsoft Office is the city’s technology standard for desktop computing software, currently utilized by 6,000 city employees to conduct their daily business. The city also utilizes Microsoft software to support a number of enterprise applications, including city intranet sites utilizing SharePoint. This ordinance will enable the city to cost-effectively obtain the latest versions of Microsoft software utilizing a single agreement for the entire city.

The term of the agreement is for three years: January 1, 2015 to December 31, 2017. This ordinance will authorize funds to pay for the second year, at a cost of $1,126,917.72. Payment for subsequent annual term, estimated at $1,126,917.72 per year, is contingent on available funding and approval of proper city authorities. The proposed enterprise agreement enables the city to cancel the agreement, without penalty, in the event that funds are not appropriated to pay for future annual terms.

This ordinance also authorizes the appropriation of $155,706.78 within the Special Income Tax Fund and authorizes the Director of the Department of Technology to modify an agreement with Dell Marketing L.P., utilizing the State of Ohio Multiple Award Contract (MAC) 0A1108-17AGG, with an expiration date of 6/30/2016, authorized for the City's use by Ordinance No. 582-87, for acquiring Microsoft enterprise software licensing. The original agreement (FL006092) was authorized by ordinance 2731-2014, passed December 8, 2014. This ordinance will authorize funding for the first “true-up” of the enterprise agreement with Dell Marketing L.P. in th...