Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Elford Construction Company for the restoration of the historically significant Griggs Amphitheater which is located along the shore of Griggs Reservoir and was built in the late 1920’s. The amphitheater is currently located behind a chain link fence due to its unstable condition. This project will stabilize the structure and restore the stone masonry to a usable condition. There will also be an asphalt path installed from the Park Drive to the Amphitheater to improve accessibility. The restored amphitheater will complement the new Lashutka Event Center which is located nearby.
The costs for this project will be $64,000.00 with a contingency of $11,000.00 for a total of $75,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on July 17, 2015 and received by the Recreation and Parks Department on August 18, 2015. Bids were received from the following companies:
Company Status Amount
Elford (MAJ) $64,000
Palmetto (MAJ) $84,000
Robertson (MAJ) $100,000
RW Setterlin (MAJ) $100,000
Thomas & Marker (MAJ) $105,000
Gutknecht (MAJ) $129,000
After reviewing the proposals that were submitted, it was determined that Elford Construction Company was the lowest, most responsive, responsible and best bidder.
Elford Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Elford Construction Company
1220 Dublin Road, Columbus, OH 43215
James Smith, 614-488-4000
CC#31-4371060
Exp. Date: renewal paperwork is being completed
Columbus Employees: 40+
Fiscal impact: The expenditure of $75,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Elford Construction for the Griggs Amphitheater; to authorize the expenditure of $64,000.00 with a contingency of $11,000.00 for a total of $75,000.00 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $1,015,398.06 within the Recreation and Parks Voted Bond Fund; and to amend the 2015 Capital Improvement Budget. ($75,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Elford Construction for the improvements to the Griggs Amphitheater; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $1,015,398.06 within the Recreation and Parks Voted Bond Fund for this and future projects;
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget;
WHEREAS, it is necessary to authorize the expenditure of $64,000.00 with a contingency of $11,000.00 for a total of $75,000.00 from the Recreation and Parks Voted Bond Fund; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Elford Construction for the improvements to the Griggs Amphitheater.
SECTION 2. To authorize the expenditure of $64,000.00 with a contingency of $11,000.00 for a total of $75,000.00 from the Recreation and Parks Voted Bond Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the City Auditor is hereby authorized to transfer $1,015,398.06 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100024 (Roof Renovation) 723524 6621 $16,017.00
510713-100002 (Scioto Greenways) 727123 6621 $2,000.00
510040-100000 (Rec and Park Equip.) 510040 6652 $3,381.06
510112-100000 (Land Acquisition) 702112 6601 $394,000.00
510017-100386 (Three Creeks Park) 717386 6621 $100,000.00
510017-100240 (Linden Park) 717240 6621 $400,000.00
510035-100000 (Facility Renovation) 702035 6620 $100,000.00
TO:
Project OCA Code Object Level 3 Amount
510040-100001 (Maintenance Equipment) 724001 6651 $397,381.06
510716-100001 (Security enhancements) 721601 6620 $500,000.00
510017-100000 (Park Improvements) 721700 6621 $118,017.00
SECTION 7. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 702; 510035-100024; Roof Renovation; $16,017 (SIT Supported)
Fund 702; 510713-100002; Scioto Greenways; $2,000 (SIT Supported)
Fund 702; 510040-100000; Rec and Parks Equipment; $0.00 ($3,381.06 cancellation)
Fund 702; 510112-100000; Land Acquisition; $394,000
Fund 702; 510017-100386; Three Creeks Park; $100,000 (SIT Supported)
Fund 702; 510017-100240; Linden Park; $400,000 (SIT Supported)
Fund 702; 510035-100000; Facility Renovation; $381,313 (SIT Supported)
Fund 702; 510040-100001; Maintenance Equipment; $200,000 (SIT Supported)
Fund 702; 510716-100001; Security Enhancements; $0.00 (SIT Supported)
Fund 702; 510017-100000; Park Improvements; 302,455 (SIT Supported)
AMENDED TO:
Fund 702; 510035-100024; Roof Renovation; $0 (SIT Supported)
Fund 702; 510713-100002; Scioto Greenways; $0 (SIT Supported)
Fund 702; 510040-100000; Rec and Parks Equipment; $0.00
Fund 702; 510112-100000; Land Acquisition; $0
Fund 702; 510017-100386; Three Creeks Park; $0 (SIT Supported)
Fund 702; 510017-100240; Linden Park; $0 (SIT Supported)
Fund 702; 510035-100000; Facility Renovation; $281,313 (SIT Supported)
Fund 702; 510040-100001; Maintenance Equipment; $597,381 (SIT Supported)
Fund 702; 510716-100001; Security Enhancements; $500,000.00 (SIT Supported)
Fund 702; 510017-100000; Park Improvements; 420,472 (SIT Supported)
SECTION 8. For the purpose stated above, the expenditure of $75,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund as follows:
Fund 712
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements) 712017 6621 $50,000.00
Fund 702
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements) 721700 6621 $25,000.00
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.