Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract for the construction of the UIRF - Brentnell Avenue Phase 2 and Mock Road Sidewalks, UIRF - Hanford Village Sidewalk, and UIRF - Hanford Village Curb Replacement projects and to provide payment for construction administration and inspection services. The improvements will be performed in the South Linden, Near East, and the Near South Planning Areas.
The scope of services for this project consists of three parts. The Brentnell Avenue & Mock Road Sidewalks project will construct sidewalks and curbs along Brentnell Avenue between Delevan Drive and Mock Road, and sidewalks along Mock Road between Brentnell Avenue and Bar Harbor Road. The Hanford Village Sidewalk project will construct pedestrian facilities along the west side of Alum Creek Drive from Livingston Avenue to Hanford Village Park, and construct a Hybrid Beacon just north of the park entrance to allow pedestrians to access the Shared Use Path on the east side of Alum Creek Drive. The Hanford Village Curb Replacement project will construct sidewalks and curbs on both sides of Kent Street, Clay Court, Bowman Avenue, Lyman Avenue, Gault Street.
The estimated Notice to Proceed is March 1, 2016. The Office of Support Services let the project through Vendor Services and Bid Express. Five bids were received on October 20, 2015 (five majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company $812,213.92 Columbus, OH Majority
G&G Cement Contractors $867,545.53 Columbus, OH Majority
Shelly & Sands, Inc. $881,594.41 Columbus, OH Majority
Columbus Asphalt Paving Inc. $919,692.90 Gahanna, OH Majority
Decker Construction Company $1,015,554.60 Columbus, OH Majority
It was determined that contract award shall be made to Strawser Paving Company as the lowest, responsive, responsible, and best bidder for their bid of $812,213.92. The amount for construction administration and inspection services will be $81,221.39. The total legislated amount is $893,435.31.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
3. CONTRACT COMPLIANCE
The contract compliance number for Strawser Paving Company is 31-4412354 and expires 2/4/17.
4. FISCAL IMPACT
Funds in the amount of $893,435.31 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2015 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
5. EMERGENCY DESIGNATION
Emergency action is requested in order for the project to proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company in connection with the UIRF - Brentnell Avenue Phase 2 and Mock Road Sidewalks, UIRF - Hanford Village Sidewalk, and UIRF - Hanford Village Curb Replacement projects; to authorize the expenditure of up to $893,435.31 from the Streets and Highways Bonds Fund; and to declare an emergency. ($893,435.31)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the UIRF - Brentnell Avenue Phase 2 and Mock Road Sidewalks, UIRF - Hanford Village Sidewalk, and UIRF - Hanford Village Curb Replacement project; and
WHEREAS, the scope of services for this project consists of pedestrian safety improvements in the Brentnell, Mock Road, and Hanford Village area, to include new sidewalks, curb ramps, and curb replacement, and other such work as may be necessary to complete the contract, in accordance with the plans and specifications set forth in the Bid Submittal Document; and
WHEREAS, bids were received on October 20, 2015, and tabulated on October 29, 2015, for the UIRF-Brentnell Avenue Phase 2 and Mock Road Sidewalks/UIRF Hanford Village Sidewalk and Curb Replacement project, and a satisfactory bid has been received; and
WHEREAS, Strawser Paving Company will be awarded the contract for the UIRF-Brentnell Avenue Phase 2 and Mock Road Sidewalks/UIRF Hanford Village Sidewalk and Curb Replacement project; and
WHEREAS, it is necessary to enter into contract with Strawser Paving Company, for the aforementioned project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract in order to prevent delays in the Capital Improvements Program and to facilitate the completion of necessary improvements, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by Ordinance 0557-2015 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund (Voted 2013 Debt SIT Supported) / $6,447,420.00 / ($893,436.00) / $5,553,984.00
704 / 440005-100042 / UIRF - Brentnell Avenue Phase 2 and Mock Road Sidewalks (Voted 2013 Debt SIT Supported) / $0.00 / $247,940.00 / $247,940.00
704 / 440005-100043 / UIRF - Hanford Village Sidewalk/Hanford Village Curb Replacement (Voted 2013 Debt SIT Supported) / $0.00 / $645,496.00 / $645,496.00
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bond Fund, Fund 704, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund / 06-6600 / 590050 / $893,435.31
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100042 / UIRF - Brentnell Avenue Phase 2 and Mock Road Sidewalks / 06-6600 / 745042 / $247,939.47
704 / 440005-100043 / UIRF - Hanford Village Sidewalk/Hanford Village Curb Replacement / 06-6600/ 745043 / $645,495.84
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Strawser Paving Company, 1595 Frank Road, Columbus, OH 43223, for the UIRF - Brentnell Avenue Phase 2 and Mock Road Sidewalks, UIRF - Hanford Village Sidewalk, and UIRF - Hanford Village Curb Replacement projects in in the amount of $812,213.92 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $81,221.39.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $893,435.31, or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12 as follows:
Contract - $812,213.92
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100042 / UIRF - Brentnell Avenue Phase 2 and Mock Road Sidewalks / 06-6631 / 745042 / $225,399.52
704 / 440005-100043 / UIRF - Hanford Village Sidewalk/ Hanford Village Curb Replacement /06-6631 / 745043 / $586,814.40
Inspection - $81,221.39
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100042 / UIRF - Brentnell Avenue Phase 2 and Mock Road Sidewalks / 06-6687 / 745042 / $22,539.95
704 / 440005-100043 / UIRF - Hanford Village Sidewalk/ Hanford Village Curb Replacement / 06-6687 / 745043 / $58,681.44
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.