Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the Apparatus Bay project at Fire Station No. 4, 3030 Winchester Pike. The purpose of this project is to construct an additional apparatus bay for Fire Station No. 4 to accommodate a new Hazardous Materials Response Vehicle that is currently on order. This vehicle is used for emergency and rescue operations involving hazardous materials and is the only Columbus Fire Station housing such a vehicle.
Formal bids were solicited and the City received four bids on October 1, 2015 as follows (0 FBE, 0 MBE):
R.W. Setterlin Building Company $737,100.00
Robertson Construction Company $776,700.00
Gutknecht Construction Company $795,000.00
Altman Company $857,500.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, R.W. Setterlin Building Company.
Emergency action is requested so the project can begin as soon as possible and this new and larger vehicle can be properly housed.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188, expiration date October 7, 2016.
Fiscal Impact: This ordinance authorizes an expenditure of $737,100.00 from the Safety Voted Bond Fund to construct an additional apparatus bay at Fire Station 4, 3030 Winchester Pike. This legislation will also amend the 2015 Capital Improvement Budget and transfer funds between projects within the Safety Voted Bond Fund.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the Apparatus Bay project at Fire Station No. 4, to authorize the expenditure of $737,100.00 from the Safety Voted Bond Fund; and to declare an emergency. ($737,100.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management desires to enter into a contract for the Apparatus Bay project at Fire Station No. 4, 3030 Winchester Pike; and
WHEREAS, formal bids were solicited and the City received four bids; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with R.W. Setterlin Building Company for the Apparatus Bay project at Fire Station No. 4, so that a new and larger Hazardous Response Vehicle can be properly housed, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended to provide sufficient authority in the appropriate project as follows;
Fund: 701 | Project Number: 320001-100001| Project Name: Police and Fire Annual Radio Equipment Program | Funding Source: Voted 2013 | Current $950,000| Revised $363,855 | Amended Amount ($586,145)
Fund: 701 | Project Number: 340116-100001| Project Name: Fire Self Contained Breathing Apparatus | Funding Source: Voted Carryover | Current $819,889| Revised $668,934 | Amended Amount ($150,955)
Fund: 701 | Project Number: 340103-100000| Project Name: Fire Facility Renovation | Funding Source: Voted 2013 | Current $534,972| Revised $1,121,117 | Amended Amount $586,145
Fund: 701 | Project Number: 340103-100000| Project Name: Fire Facility Renovation | Funding Source: Voted Carryover | Current $798,906| Revised $949,861 | Amended Amount $150,955
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund as follows;
FROM:
Dept/Div. 3004| Fund 701|Project Number 340116-100001|Project Name: Fire Self Contained Breathing Apparatus|OCA Code:711601|Object Level One: 06|Amount: $150,955
Dept/Div. 3002| Fund 701|Project Number 320001-100001|Project Name: Police and Fire Annual Radio Equipment Program |OCA Code:711001|Object Level One: 06|Amount: $586,145
TO:
Dept/Div. 3004| Fund 701|Project Number 340103-100000| Project Name: Fire Facility Renovation |OCA Code 711103|Object Level One: 06| Object Level Three: 6644|Amount: $737,100
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the Apparatus Bay project at Fire Station No. 4, 3030 Winchester Pike.
SECTION 4. That the expenditure of $737,100.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $737,100.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.