Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Axium LLC. for professional elevator consulting services. Ordinance No. 2812-2013, passed by City Council on December 11, 2013, authorized the original contract for professional elevator consulting services.
A modification of the contract is necessary to provide funding for professional expertise as it relates to elevator condition assessments, evaluations for elevator and handicap lift renovations and upgrades, code compliance, and planning for their renovations and replacement over time. The information generated by this condition assessment will be used to develop and establish an comprehensive maintenance and service agreement for these elevators and handicapped lifts, as well as to provide a maintenance and capital improvement plan.
It is practical and cost effective for the coordination and continuity of the project to use Axium LLC. for this modification. Therefore it is not in the best interest of the City to select another contractor for these services. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that elevator and handicapped lift assessment can continue without interruption.
Axium LLC, Contract Compliance No. 26-1218365, Expiration date xxx.
Fiscal Impact: The cost of this contract modification is $20,000.00. Funding will be provided from the Facilities Management General Fund budget.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Axium LLC. for professional elevator consulting services; to authorize the expenditure of $20,000.00 from the General Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, Ordinance No. 2812-2013, passed by City Council on December 11, 2013, authorized the original contract for professional elevator consulting services; and
WHEREAS, the Facilities Management Division desires to modify a contract with Axium LLC. for professional elevator consulting services; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Axium LLC. for elevator and handicapped lift condition assessments, to ensure that these devices conform to the highest levels of safety and efficiency, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director on behalf of the Facilities Management Division is authorized to modify a contract with Axium LLC. for professional elevator consulting services.
SECTION 2. That the expenditure of $20,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 10
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $20,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.