Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with DLZ Architecture, Inc. for general architectural/engineering consulting services for space planning, design, and construction administration for the replacement of current Fire Station 2 at 150 East Fulton Street. Ordinance No. 0903-2014, passed by City Council on May 8, 2014, authorized the original contract with DLZ Architecture, Inc. for general architectural/engineering consulting services for space planning, design, and construction administration for the replacement of current Fire Station 2/3 at 150 East Fulton Street and to demolish the existing station.
A modification of the contract is necessary due to exterior scope changes during the design phase, additional engineering for adjoining properties affected by the station layout, and special inspectional (typically in the past a cost included within the general contractor’s contract). DLZ Architecture, Inc. has institutional knowledge of the project. The most practical and cost effective solution for the coordination and continuity of the project is to modify the project with DLZ Architecture, Inc.
Emergency action is requested so that the design of a replacement Station can continue so as to meet the modern operational needs of the Division of Fire in providing services to the downtown area.
DLZ Architecture, Inc. Contract Compliance No. 31-1209514, expiration date 9/12/2016.
Fiscal Impact: This ordinance authorizes an expenditure of $186,250.00 from the Safety Voted Bond fund for a contract modification with DLZ Architecture for additional design services related to new Fire Station 2 at 150 E. Fulton Street. This legislation will also amend the 2015 Capital Improvement Budget and transfer funds between projects within the Safety Voted Bond Fund. Total design cost for Fire Station 2, including this modification, will be $966,250.00.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management DLZ Architecture, Inc. for general architectural/engineering consulting services for space planning, design, and construction administration for the replacement of current Fire Station 2; to authorize the expenditure of $186,250.00 from the Safety Voted Bond Fund; and to declare an emergency. ($186,250.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, the Department of Finance and Management, Office of Construction Management, desires to modify a contract with DLZ Architecture, Inc. for general architectural/engineering consulting services for space planning, design, and construction administration for the replacement of current Fire Station 2; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify the contract with DLZ Architecture, Inc. so that the design of a replacement station can continue so as to meet the modern operational needs of the Division of Fire, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund: 701 | Project Number: 340116-100001| Project Name: Fire Self Contained Breathing Apparatus | Funding Source: Voted Carryover | Current $668,934 Revised $482,684 | Amended Amount ($186,250)
Fund: 701 | Project Number: 340130-100000| Project Name: Fire Station #2 | Funding Source: Voted Carryover | Current $3,726,973| Revised $3,913,223 | Amended Amount $186,250
SECTION 2. That the transfer of cash within the Safety Voted Bond Fund be authorized as follows:
FROM:
Dept/Div. 3004| Fund 701|Project Number 340116-100001|Project Name: Fire Self Contained Breathing Apparatus |OCA Code: 711601 |Object Level One: 06| Object Level Three: 6620| Amount: $186,250
TO:
Dept/Div. 3004| Fund 701|Project Number 340130-100000| Project Name: Fire Station #2 |OCA Code 701130|Object Level One: 06| Object Level Three: 6620|Amount: $186,250
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management DLZ Architecture, Inc. for general architectural/engineering consulting services for space planning, design, and construction administration for the replacement of current Fire Station 2 at 150 East Fulton Street.
SECTION 4. That the expenditure of $186,250.00 or so much thereof as may be necessary in regard to the actions authorized in Section 1, be and is hereby authorized and approved as follows:
Dept/Div: 30-04
Fund: 701
Project: 340130-100000
OCA: 701130
Object Level 1: 06
Object Level 3: 6620
Amount: $186,250.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.