Explanation
BACKGROUND: This ordinance authorizes the option to purchase Crime Lab DNA Supplies for the Division of Police in accordance with sole source provisions of the Columbus City Codes. The term of the proposed option contract will be through September 30, 2018 with the option to extend one (1) additional one (1) year period, subject to mutual agreement of both parties. These DNA Crime Lab Supplies are needed for DNA testing, as no other reagents and parts are authorized for use in the Police Crime Lab’s equipment other than those sold by Life Technologies Corporation, sole provider.
The Purchasing Office negotiated the universal term contract in accordance with the provisions of a sole source procurement, Solicitation No. SA006051. These products are not available to the Division of Police from any other source.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to Life Technologies Corporation.
CC#330373077, Expiration: 6/30/2017.
Total Estimated Annual Expenditure: $150,000.00
This ordinance is being submitted as an emergency because without emergency action, services of the Columbus Police Crime Lab will be delayed, thereby harming efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Public Safety Department Division of Police will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Crime Lab DNA Supplies from Life Technologies Corporation in accordance with relevant provisions of the Columbus City Code relating to sole source procurement; to authorize the expenditure of one dollar ($1.00) to establish a contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHERAS, the Division of Police has a need for Crime Lab DNA Supplies supplied by Life Technologies Corporation, the only supplies authorized for use by the Crime lab, for DNA testing, and
WHEREAS, the previous contract with Life Technologies Corporation for the purchase of Crime Lab DNA Supplies expired on September 30, 2015, and
WHEREAS, the Purchasing Office negotiated pricing, terms and conditions in accordance with the relevant provisions of sole source procurement of the Columbus City Codes; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Division of Police to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Crime Lab DNA Supplies are available and supplied as needed for DNA testing so that the efforts of the Columbus Division of Police Crime Lab will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Division of Police Crime Lab, in that it is immediately necessary to enter into one (1) contract for the option to purchase Crime Lab DNA Supplies thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Crime Lab DNA Supplies from Life Technologies Corporation, in accordance with Sole Source procurement Solicitation No. SA006051, for the term ending September 30, 2018, with the option to extend for one (1) additional one (1) year period subject to mutual agreement of both parties.
SECTION 2. That City Council finds it in the best interest of the City of Columbus to procure these items in accordance with the agreement negotiated with Solicitation No. SA006051 and in accordance with the relevant provisions of the Columbus City Code relating to sole source procurement as follows:
Life Technologies Corporation; All Items. Amount: $1.00.
SECTION 3. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.