Explanation
BACKGROUND: Ordinance 0880-2015, approved by City Council on April 20, 2015, authorized the Board of Health to enter into a contract with Southeast, Inc. in the amount of $378,400.00 for the provision of social support services for people living with HIV/AIDS in Delaware, Fairfield, Franklin, Licking, Madison, Morrow, Pickaway, and Union counties for the Ryan White Part A HIV Care Program for the contract period of March 1, 2015 through February 29, 2016.
This ordinance is needed to modify and increase contract EL017083 in the amount of $260,266.00 for the total contract amount not to exceed $638,666.00 with Southeast, Inc.
This modification is needed to provide additional funding for Southeast, Inc. for the provision of social support services to persons living with HIV or AIDS in Delaware, Fairfield, Franklin, Licking, Madison, Morrow, Pickaway, and Union counties. These services were advertised through vendor services (SA005256) in January, 2014 according to bidding requirements of the City Code. At the time of contract award, the full amount of the grant award was not known so a partial award was given to Southeast, Inc. During the contract period it has been determined that this vendor requires additional funding to continue to provide social support services to its clients. This modification will increase the amount of the contract and allocate it among services provided by this contract; Housing, Case Management and Emergency Financial Assistance. The modification amount was determined based on negotiations with the vendor and cost of services provided during the term of the contract prior to this legislation. This ordinance will provide anticipated funding for the remainder of the contract period and it would be manifestly impractical to bid this contract for the remainder of the grant period ending February 29, 2016.
The contract compliance number for Southeast, Inc. is 310940189 and expires 1/27/16.
This ordinance is submitted as an emergency to ensure sufficient funding is available to provide social support services to eligible persons living with HIV/AIDS, and to ensure timely payment to this provider.
FISCAL IMPACT: The funds needed to modify and increase this contract with Southeast, Inc. are budgeted within the Health Department Grants Fund, Fund 251. This ordinance is contingent upon passage of appropriation ordinance 2844-2015.
Title
To authorize the Board of Health to modify and increase an existing contract for social support services with Southeast, Inc; to authorize the expenditure of $260,266.00 from the Health Department Grants Fund; and to declare an emergency. ($260,266.00)
Body
WHEREAS, $260,266.00 in additional funds are needed for the continued provision of HIV-related social support services for Southeast, Inc.; and,
WHEREAS, it is necessary to modify and increase contract EL017083 with Southeast, Inc. for these services; and,
WHEREAS, this ordinance is being submitted as an emergency measure so that timely payment for needed services can proceed without interruption; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to modify contract EL017083 for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify and increase contract EL017083 with Southeast, Inc., by adding an additional $260,266.00 to the contract for a new total contract amount not to exceed $638,666.00.
SECTION 2. That the expenditure of $260,266.00 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Health Department, Division 50-01, Grant No. 501519, OCA 501519, Object Level One 03, Object Level Three 3337.
SECTION 3. That this modification is in compliance with Section 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.