Explanation
1. BACKGROUND
The Department of Public Service employs personnel who are engaged in projects that include ADA compliance, Arterial Street Rehabilitation, Bikeway Development, Bridge Rehabilitation, Economic & Commercial Development, Intersection Improvement, Pedestrian Safety, Resurfacing, Roadway Improvements, Streetscape, Traffic Sign and Signal Improvements and Urban Infrastructure design and construction projects. Project costs incurred by the operating fund are salaries, overtime, materials and other direct costs. These personnel and project expenses are budgeted within and paid from the division's operating fund, the Street Construction, Maintenance and Repair Fund. These costs can be capitalized. Doing so is consistent with earlier efforts by the division to reimburse its operating fund when the operating fund incurred expenses more appropriate to capital improvement funding.
This ordinance authorizes and directs the City Auditor to transfer funds to properly align appropriations with projected expenditures and allow the Department of Public Service to operate without interruption.
This ordinance authorizes the expenditure of $692,036.72 or so much thereof as may be necessary for this purpose.
2. FISCAL IMPACT
Funding for this expenditure is available within the Streets and Highways G.O. Bond fund, No.704. The 2015 revenue estimate for the Street Construction, Maintenance and Repair Fund reflects and assumes this revenue. Capital Improvement Budget amendments and funds transfers are necessary to move monies and authority to the appropriate projects.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow the reimbursement of these operating expenses at the earliest possible time to provide adequate operating resources for the Street Construction, Maintenance and Repair Fund.
Title
To amend the 2015 Capital Improvements Budget; To authorize and direct the City Auditor to transfer cash and appropriation within the Streets & Highways Bond Fund; To authorize the Director of Public Service to expend $692,036.72 or so much thereof as may be necessary to reimburse the Street Construction, Maintenance and Repair Fund; and to declare an emergency. ($692,036.72)
Body
WHEREAS, the Department of Public Service employs personnel that are engaged in projects that include ADA compliance, Arterial Street Rehabilitation, Bikeway Development, Bridge Rehabilitation, Economic & Commercial Development, Intersection Improvement, Pedestrian Safety, Resurfacing, Roadway Improvements, Streetscape, Traffic Sign and Signal Improvements and Urban Infrastructure design and construction projects and incurs various salary and material expenses within its operating fund associated with capital projects; and
WHEREAS, these costs can be capitalized; and
WHEREAS, the 2015 revenue estimate for the Street Construction, Maintenance and Repair Fund reflects and assumes this revenue; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and transfer funds to the appropriate projects within the Streets and Highways G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate operation resources; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to provide reimbursement to the Street Construction Maintenance and Repair Fund at the earliest possible time and make this fund whole, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by Ordinance 0557-2015 be amended as follows to properly align budget authority with anticipated expenditures as follows:
Proj. No. | Proj. Name | Current | Change | Amended
530104-100004 / Alley Rehab (voted carryover)/$1,500,000 / -$692,037 / $807,963
530087-100300 / ADA Project Cost Allocation (voted carryover) / $0 / +$69,883 / $69,883
530103-100300 / Arterial Street Rehab Cost Allocation (voted carryover) / $0 / +$127,239 / $127,239
540002-100300 / Bikeway Development Cost Allocation (voted carryover) / $0 / +$18,715 / $18,715
530301-100300 / Bridge Rehab Cost Allocation (voted carryover) $0 / +$17,846 / 17,846
440104-100300 / Economic & Comm. Development Cost Allocation (voted carryover) / $0 / +$30,365 / $30,365
530086-100300 / Intersection Improvement Cost Allocation (voted carryover) / $0 / +$37,395 / $37,395
590105-100300 / Pedestrian Safety Cost Allocation (voted carryover) / $0 / +$98,955 / $98,955
530282-100300 / Resurfacing Cost Allocation (voted carryover) $0 / +$126,798 / $126,798
530161-100300 / Roadway Improvements Cost Allocation (voted carryover) $0 / +$118,152 / $118,152
530801-100300 / Streetscape Cost Allocation (voted carryover) $0 / +$28,434 / 28,434
440005-100300 / UIRF Cost Allocation (voted carryover) $0 / +$18,255 / $18,255
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
TRANSFER FROM:
Fund | Project | Project Name |OL1-3 |OCA |Amount
704 / 530104-100004 / Alley Rehab / 06-6600 / 740404 / -$692,036.72
TRANSFER TO:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100300 / ADA Project Cost Allocation / 06-6600 / 741201 / +$69,883.00
704 / 530103-100300 / Arterial Street Rehab Cost Allocation / 06-6660 / 741203 / +$127,239.00
704 / 540002-100300 / Bikeway Development Cost Allocation / 06-6660 / 741205 / +$18,715.00
704 / 530301-100300 / Bridge Rehab Cost Allocation / 06-6660 / 741207 / +$17,846.00
704 / 440104-100300 / Economic & Comm. Development Cost Allocation / 06-6660 / 741209 / +$30,365.00
704 / 530086-100300 / Intersection Improvement Cost Allocation / 06-6660 / 741211 / +$37,395.00
704 / 590105-100300 / Pedestrian Safety Cost Allocation / 06-6660 / 741213 / +$98,955.00
704 / 530282-100300 / Resurfacing Cost Allocation / 06-6660 / 741215 / +$126,798.00
704 / 530161-100300 / Roadway Improvements Cost Allocation / 06-6660 / 741217 / +$118,152.00
704 / 530801-100300 / Streetscape Cost Allocation / 06-6660 / 741219 / +$28,434.00
704 / 440005-100300 / UIRF Cost Allocation / 06-6660 / 741221 / +$18,254.72
SECTION 3. That the Director of Public Service be and hereby is authorized to expend $692,036.72 or so much thereof as may be necessary from the Streets and Highway G.O. Bonds Fund, 704, to reimburse the Street Construction, Maintenance and Repair Fund for personnel that are engaged in projects that include ADA compliance, Arterial Street Rehabilitation, Bikeway Development, Bridge Rehabilitation, Economic & Commercial Development, Intersection Improvement, Pedestrian Safety, Resurfacing, Roadway Improvements, Streetscape, Traffic Sign and Signal Improvements and Urban Infrastructure design and construction projects incurred in connection with the capital improvements programs as follows:
Division |Fund | Project | Project Name |OL1-3 |OCA |Amount
5912 / 704 / 530087-100300 / ADA Project Cost Allocation / 06-6621 / 741201 / $69,883.00
5912 / 704 / 530103-100300 / Arterial Street Rehab Cost Allocation / 06-6621 / 741203 / $127,239.00
5912 / 704 / 540002-100300 / Bikeway Development Cost Allocation / 06-6621 / 741205 / $18,715.00
5912 / 704 / 530301-100300 / Bridge Rehab Cost Allocation / 06-6621 / 741207 / $17,846.00
5912 / 704 / 440104-100300 / Economic & Comm. Development Cost Allocation / 06-6621 / 741209 / $30,365.00
5912 / 704 / 530086-100300 / Intersection Improvement Cost Allocation / 06-6621 / 741211 / $37,395.00
5912 / 704 / 590105-100300 / Pedestrian Safety Cost Allocation / 06-6621 / 741213 / $98,955.00
5912 / 704 / 530282-100300 / Resurfacing Cost Allocation / 06-6621 / 741215 / +$126,798.00
5912 / 704 / 530161-100300 / Roadway Improvements Cost Allocation / 06-66221 / 741217 / $118,152.00
5912 / 704 / 530801-100300 / Streetscape Cost Allocation / 06-6621 / 741219 / $28,434.00
5912 / 704 / 440005-100300 / UIRF Cost Allocation / 06-6621 / 741221 / $18,254.72
Total: $692,036.72
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.