Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with Woolpert, Inc. for the Pedestrian Safety Improvements - Sidewalk Design II contract, which is designing the Wilson Road shared use path and Mound Street pedestrian improvements.
This modification consists of but is not limited to: final design for the Wilson Road shared use path, Mound Street right-of-way plans, additional project scope to extend the Mound Street project through the Wayne Ave intersection to achieve a proper horizontal curve, the final design of the stormwater Best Management Practices, and design services for Franklin County related to the Wilson Road bridge adjacent to the proposed shared use path.
The Franklin County Engineer’s Office is contributing $132,580.82 for this modification. Ordinance 1730-2015 authorized the Director of Public Service to enter into various agreements with the Franklin County Engineer’s Office for this project, to accept a deposit from Franklin County Engineer’s Office, execute agreement modifications to accept additional deposits as necessary, and return any unused balance to the Franklin County Engineer’s Office upon completion of the construction as necessary.
Original contract amount $330,000.00 (Ordinance 2097-2012, EL013727)
Modification number 1 $250,000.00 (Ordinance 0580-2014, EL016035)
Modification number 2 $157,419.18 (City of Columbus Funds - this modification)
Modification number 2 $132,580.82 (Franklin County Engineer’s Office Funds - this modification)
Total amount of the contract: $870,000.00
(including this modification)
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Woolpert, Inc.
2. FISCAL IMPACT
Funds in the amount of $157,419.18 are available for this project in the Streets and Highways Bond Fund, Fund 704. Funds in the amount of $132,580.82 will be contributed by the Franklin County Engineer’s Office and will be deposited into the Highways Improvement (Non-Bond) Fund, Fund 766. Ordinance Number 1730-2015 was passed by the Columbus City Council entering into an agreement whereby the Franklin County Engineer’s Office will be contributing funding in the amount of $132,580.82. The agreement executed by the Franklin County Engineer’s Office and the city is on file with the city. The following was established for the receipt of the promised Franklin County funds: 590105-100083 /001, Fund 766, OCA 761583.
3. CONTRACT COMPLIANCE
Woolpert, Inc.’s contract compliance number is 201391406 and expires 5/22/17.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide engineering and design funding to prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash between projects within the Streets and Highways Bond Fund; to appropriate funds within the Streets and Highways Imp. (Non-Bond) Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Woolpert, Inc. for the Pedestrian Safety Improvements - Sidewalk Design II contract; to authorize the expenditure of up to $290,000.00 from the Streets and Highways Bonds Fund and the Streets and Highways Imp. (Non-Bond) Fund to pay for the contract modification; and to declare an emergency. ($290,000.00)
Body
WHEREAS, there is a need to modify a professional engineering services contract for Pedestrian Safety Improvements - Sidewalk Design II contract; and
WHEREAS, this project involves final design for the Wilson Road shared use path, the Mound street right-of-way plans, additional project scope to extend the Mound Street project through the Wayne Ave intersection to achieve a proper horizontal curve, and the final design of the stormwater Best Management Practices, and design services for Franklin County related to the Wilson Road bridge adjacent to the proposed shared use path; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify this contract so that funding can be made available for necessary engineering and design services for capital improvement projects thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100081 / Pedestrian Safety Improvements - Sidewalk Replacement (Voted 2013 Debt SIT) / $113,000.00 / $29,957.00 / $142,957.00 (to match cash)
766 / 590105-100083 / Pedestrian Safety Improvements - Wilson Road Shared use Path / $0.00 / $132,580.82 / $132,580.82 (to match Franklin County Deposit)
704 / 590105-100081 / Pedestrian Safety Improvements - Sidewalk Replacement (Voted 2013 Debt SIT) / $142,957.00 / ($142,000.00) / $957.00
704 / 590105-100096 / Pedestrian Safety Improvements - Sinclair Road Sidewalks (Voted Carryover) / $31,329.00 / ($15,420.00) / $15,909.00
704 / 590105-100076 / Pedestrian Safety Improvements - Sidewalk Design II (Voted Carryover) / $0.00 / $15,420.00 / $15,420.00
704 / 590105-100076 / Pedestrian Safety Improvements - Sidewalk Design II (Voted 2013 Debt SIT) / $0.00 / $142,000.00 / $142,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100081 / Pedestrian Safety Improvements - Sidewalk Replacement / 06-6600 / 720581 / $142,000.00
704 / 590105-100096 / Pedestrian Safety Improvements - Sinclair Road Sidewalks / 06-6600 / 750596 / $15,419.18
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100076 / Pedestrian Safety Improvements - Sidewalk Design II / 06-6600 / 720576 / $157,419.18
SECTION 3. The sum of up to $132,580.82 be and is hereby appropriated from the unappropriated balance of the Streets and Highways Imp. (Non-Bond) Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590105-100083 / Pedestrian Safety Improvements - Wilson Road Shared use Path / 06-6600 / 761583 / $132,580.82
SECTION 4. That the Director of Public Service be and hereby is authorized to modify a professional services contract with Woolpert, Inc., One Easton Oval, Suite 310, Columbus, Ohio, 43219, for engineering services associated with the Pedestrian Safety Improvements - Sidewalk Design II contract.
SECTION 5. That for the purpose of paying the cost of this contract modification the sum of up to $290,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund and the Streets and Highways Imp. (Non-Bond) Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100076 / Pedestrian Safety Improvements - Sidewalk Design II / 06-6682 / 720576 / $157,419.18
766 / 590105-100083 / Pedestrian Safety Improvements - Wilson Road Shared use Path / 06-6682 / 761583 / $132,580.82
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.