Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with Carpenter Marty Transportation Inc., in the amount of up to $350,000.00 for the Roadway Improvements - Downtown General Engineering contract.
This is an unplanned modification to an existing general engineering contract. The consultant has already begun engineering services related to the Spring/Long Street Project and the Third/Fourth/Summit Street Projects. The scope for downtown projects such as bike lanes requires the city to install items that are to remain in experimental stages by the Federal Highway Administration (FHWA). Consequently, as a new design is implemented, several iterative studies and reports are necessary to meet Ohio Department of Transportation (ODOT) and FHWA requirements. In addition, multiple divisions have various and immediate need for engineering work in the downtown area, thus creating a need for assistance by CM Transportation.
This modification consists of but is not limited to: additional video work for bike lane queue analysis for Summit and Fourth; Long Street/Spring Street Lane Width Evaluation - Neil to Marconi; Interchange Operation Study NB 315 at Goodale for ODOT Safety Funds; Grant Ave (Broad St to Spring St) - Remove peak hour parking restrictions and add sharrows; Long Street/Spring Street Lane Width Study and Evaluation - SR 315 to Neil; Mt. Vernon Ave (Spring St to Cleveland Ave) - Remove one travel lane, add separated bike facility; Map of Downtown vault locations; and Street Tree standards.
Original contract amount $200,000.00 (Ordinance 2199-2014, EL016418)
Modification number 1 $350,000.00 (this modification)
Total amount of the contract: $550,000.00
(including this modification)
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Carpenter Marty Transportation Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Carpenter Marty Transportation Inc. is 46-0918246 and expires 9/3/17.
3. FISCAL IMPACT
Funds in the amount of $350,000.00 are available for this expenditure within the Streets and Highways Bond Fund within the Department of Public Service. Amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in that this contract should be authorized immediately so as to provide necessary funding for engineering and design services and to prevent delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Carpenter Marty Transportation Inc. for engineering, technical, and surveying services in connection with the Roadway Improvements - Downtown General Engineering contract; to authorize the expenditure of up to $350,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, there is a need to modify a professional engineering services contract for the Roadway Improvements - Downtown General Engineering contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into a contract modification with Carpenter Marty Transportation Inc. for the provision of engineering and design services related to the Roadway Improvements - Downtown General Engineering contract in the amount of up to $350,000.00; and
WHEREAS, an unplanned modification is necessary to meet ODOT and FHWA requirements for various design items and multiple Public Service divisions have various and immediate need for engineering work in the downtown area; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify this contract so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for these Public Service projects:
Fund / Project / Project Name / Current / Change / Amended
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $65,001.00 / $359,860.00 / $424,861.00 (to match cash)
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $424,861.00 / ($350,000.00) / $74,861.00
704 / 530161-100165 / Roadway Improvements - Downtown General Engineering (Voted Carryover) / $0.00 / $350,000.00 / $350,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530052-100000 / 530161-100000 / Roadway Improvements / 06-6600 / 590046 / $350,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100165 / Roadway Improvements - Downtown General Engineering / 06-6600 / 746165 / $350,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to modify a professional services contract with Carpenter Marty Transportation Inc. for the Roadway Improvements - Downtown General Engineering contract for engineering and design services in an amount of up to $350,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $350,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100165 / Roadway Improvements - Downtown General Engineering / 06-6682 / 746165 / $350,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.