Explanation
BACKGROUND: This ordinance authorizes the option to continue purchasing Cisco Network Engineering Services for the Department of Technology, the primary user, and all City agencies with Network Dynamics Inc.
The term of the proposed option contract will be through September 30, 2016. The City is currently working on a bid process for a new contract to avoid a lapse next year. Contract # FL005675 had a provision to purchase Cisco Network Engineering Services from Network Dynamics Inc. through September 30, 2015 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004980. The deadline for extension was not met, therefore a waiver is requested. There are ongoing projects with Network Dynamics Inc. for Cisco Network Engineering Services that are used to obtain Cisco certified assistance with new and continuing projects for the Department of Technology and other City agencies.
The Purchasing Office is recommending award of a contract through September 30, 2016 to:
Network Dynamics, Inc., CC#36-3941419, exp. 11/18/16
Total Estimated Annual Expenditure: $500,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action current and planned projects will be interrupted and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The City agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Cisco Network Engineering Services with Network Dynamics, Inc.; to authorize the expenditure of one dollar ($1.00) to establish this contract from the General Fund; to waive the competitive bidding provisions of the Columbus City Code Chapter 329; and to declare an emergency.
Body
WHEREAS, the Department of Technology and other agencies have ongoing needs to purchase Cisco Network Engineering Services; and
WHEREAS, a waiver of competitive bidding is necessary for the ability to continue purchasing Cisco Network Engineering Services for ongoing projects since the option contract expired 09/30/2015; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Department of Technology, and other City agencies and to efficiently maintain their supply chain and service to the public; and
WHEREAS, Cisco Network Engineering Services is used to obtain Cisco certified assistance with new and continuing projects for the Department of Technology and other City agencies, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operations of the City of Columbus in that it is immediately necessary to enter into contract for the option to purchase Cisco Network Engineering Services thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Cisco Network Engineering Services for the term ending September 30, 2016 as follows:
Network Dynamics, Inc., all items: Amount $1.00
SECTION 2. That additionally, to provide the ability and authorization to pay for services and goods from the date the contract FL005447 expired to the beginning of the new contract.
SECTION 3. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 4. That this Council finds it is in the best interest of the City of Columbus to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code to enter into a new option contract with Network Dynamics, Inc. for 1.00
SECTION 5. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.