Explanation
1. BACKGROUND
The Department of Public Service is engaged in the Bridge Rehabilitation - Ohio Center Way Over Conrail North of Structure 1 West of Third project. This project requires cooperation with the Railroad within the project limits. This ordinance authorizes the Director of Public Service to enter into agreements with CSX Transportation, Inc. for this project.
The purpose of this agreement is to pay CSX for their engineering review and construction inspection cost of $125,000.00, including site visits, and miscellaneous administrative and accounting charges.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CSX Transportation, Inc.
2. CONTRACT COMPLIANCE
CSX’s contract compliance number is 546000720 and is currently expired. CSX is the only company we can contract with for this work. We have contacted them and asked them to update their contract compliance information.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to maintain the project schedules for these projects.
4. FISCAL IMPACT
Funding for this agreement is available within the Streets and Highways Bond Fund, Number 704.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into agreement with CSX Transportation, Inc. for engineering review and construction inspection cost pertaining to the Bridge Rehabilitation - Ohio Center Way over railroad North of Structure 1 West of 3rd project; to authorize the expenditure of up to $125,000.00 from the Streets and Highways Bond Fund to pay for this agreement; and to declare an emergency. ($125,000.00)
Body
WHEREAS, the Division of Design and Construction is engaged in the Bridge Rehabilitation - Ohio Center Way over railroad North of Structure 1 West of 3rd project; and
WHEREAS, it is necessary to amend the 2015 C.I.B. to establish authority in the appropriate project detail numbers for this project; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into agreement with CSX Transportation, Inc. to allow for this railroad to conduct reviews and associated work for these projects and provide payment to this company for costs incurred during the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that the funding should be authorized immediately to maintain the schedule of this project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 C.I.B. authorized by ordinance 0557-2015 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704/ 530301-160771 / Bridge Rehabilitation - Fifth Avenue Over Scioto River (Voted 2013) / $739,063.00 / ($125,000.00) / $614,063.00
704/ 530301-163177 Bridge Rehabilitation - Ohio Center Way over Conrail North of Structure 1 West of 3rd (Voted 2013) / $0.00 / $125,000.00 / $125,000.00
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways Bond Fund, No. 704, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / Amount
704/ 530301-160771 / Bridge Rehabilitation - Fifth Avenue Over Scioto River / 06-6600 / 740171 / $125,000.00
Transfer to:
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-163177 Bridge Rehabilitation - Ohio Center Way over Conrail North of Structure 1 West of 3rd / 06-6600 / 763177 / $125,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into agreement with CSX Transportation, Inc. for the purpose of authorizing the railroad to review plans and perform other work pertaining to the Bridge Rehabilitation - Ohio Center Way over railroad North of Structure 1 West of 3rd project and to provide payment to the railroad for this work in the amount of $125,000.00 for the Division of Design and Construction.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $125,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Public Service’s Division of Design & Construction, Dept-Div 59-12, as follows:
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-163177 Bridge Rehabilitation - Ohio Center Way over Conrail North of Structure 1 West of 3rd / 06-6682 / 763177 / $125,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.