Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Motion Industries, Inc. for the purchase of Gear Reducers for the Division of Water. The gear reducers will drive sludge handling equipment in the sedimentation basins for the water treatment process.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (Solicitation SA006054). Twenty-two (22) vendors (20 MAJ, 1 MBR, and 1 F1) were solicited and five (5) bids (5 MAJ) were received and opened on October 22, 2015. The Division of Water recommends the award go to the lowest bidder, Motion Industries, Inc. as the lowest responsive and responsible and best bidder. This award is for three (3) Gear Reducers. The total award will be for $33,876.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Motion Industries, Inc., Contract Compliance Number: 63-0251578, expires 06/20/2016. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $33,876.00 is budgeted for this purchase.
2013 expenditures for the Division of Water is $0.00.
2014 expenditures for the Division of Water is $0.00.
Title
To authorize the Director of Finance and Management to enter into a contract with Motion Industries, Inc. for the purchase of Gear Reducers for the Division of Water and to authorize the expenditure of $33,876.00 from the Water Operating Fund. ($33,876.00)
Body
WHEREAS, gear reducers are required by the Division of Water, Hap Cremean Water Treatment Plant to drive the sludge handling equipment in the sedimentation basins for the water treatment process; and
WHEREAS, the Purchasing Office opened formal bids on October 22, 2015 for the purchase of a Gear Reducers for the Division of Water; and
WHEREAS, the Division of Water recommends an award to be made to the lowest responsive and responsible and best bidder, Motion Industries, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA006054 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Motion Industries, Inc., 1666 Integrity Drive E., Columbus, OH 43209 for the purchase of Gear Reducers for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $33,876.00 much thereof as may be needed is hereby authorized from Water Operating Fund 600, Department 60-09, OCA Code 602482, Object Level One 06, Object Level Three 6651, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.