Explanation
The Department of Public Utilities entered into a contract with Watershed Organic Lawn Care for the purpose of inspecting the performance of, and maintaining, the City's bioretention basins. The City of Columbus is committed to investing in green infrastructure. As part of this commitment, the City has built a number of bioretention basins in the right-of-way and/or on City owned property.
Bioretention basins are engineered, shallow depressions that treat stormwater runoff using pollutant removal mechanisms that function in natural ecosystems: settling, filtration, absorption, microbial breakdown and nutrient assimilation. Surface runoff is directed into the bioretention area where it temporarily ponds before infiltrating through mulch and a soil media planted with vegetation. The infiltrated water percolates into soils and, if necessary, enters a perforated underdrain that discharges into a water body or storm drain system.
The City is currently responsible for the maintenance of 4 sites with 46 basins located in the Riversouth area of downtown and 16 sites with 36 basins/wetlands and 15 swales located at Griggs, O'Shaughnessy and Hoover reservoirs. Each site may have multiple basins, swales, or other types of green infrastructures. There is a need to modify the contract to allow for the addition of the American Addition Phase I site, which will come online in November 2015. Additional sites may be added in the future. All facilities are located in Franklin, Fairfield, and Delaware Counties. The primary requirements are to inspect the green infrastructure components and repair or replace them if necessary, and to provide general maintenance. The contractor will work with Watershed Maintenance staff when performing maintenance at the basins located at the reservoirs.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services, in the City Bulletin in accordance with the relevant provisions of Columbus City Code Chapter 329. Four hundred eighty-one (481) vendors (6 MBR, 29 M1A, 2 HL1, 16 F1, 4 AS1, 424 MAJ) were solicited (SA005225), and five (5) proposals (1 AS1, 4 MAJ) were received and opened on January 3, 2014. The evaluation and final ranking of the firm was based upon the criteria specified in the RFP and Watershed Organic Lawn Care was determined to be the most qualified responder to provide the services for the Green Infrastructure Inspection and Maintenance Project.
The original contract was for a period of one (1) year beginning September 1, 2014 through and including August 31, 2015. The contract language allows for the Department of Public Utilities to extend the contract for two (2) additional years on a year to year basis, upon mutual agreement, budgeted funds and approval by City Council. Future modifications will be required to incorporate additional green infrastructures into this contract as facilities are constructed and turned over to the City for maintenance.
This contract modification No. 2 will allow for the addition of the American Addition Phase I site.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 2 is $0.00. Total contract amount including this modification is $288,509.66.
2. Reason additional funds were not foreseen: Additional funds are not needed at this time as there are currently enough funds available to cover the cost of this additional site.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
SUPPLIER: Watershed Organic Lawn Care (31-1653866), Expires October 1, 2016
Watershed Organic Lawn Care does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $0.00 is needed for this modification No. 2.
$54,288.83 was spent through October 28, 2015
$37,787.42 was spent in 2014
$42,502.50 was spent in 2013
Title
To authorize the Director of Public Utilities to enter into a contract modification with Watershed Organic Lawn Care for the Green Infrastructure and Maintenance Project for the Division of Sewerage and Drainage. ($0.00)
Body
WHEREAS, the City of Columbus is committed to investing in green infrastructure, and
WHEREAS, as part of this commitment, the City has built a number of bioretention basins in the right-of-way and/or on city owned property, and
WHEREAS, the City is currently responsible for the maintenance of 4 sites with 46 basins located in the Riversouth area of downtown and 16 sites with 36 basins/wetlands and 15 swales located at Griggs, O'Shaughnessy and Hoover reservoirs. Each site may have multiple basins, swales, or other types of green infrastructures, and
WHEREAS, the Department of Public Utilities has a contract with Watershed Organic Lawn Care for the Green Infrastructure and Maintenance Project, and
WHEREAS, the Division of Sewerage and Drainage wishes to modify EL016443 with Watershed Organic Lawn Care for the Green Infrastructure and Maintenance Project so as to provide continued maintenance of the basins, along with the addition of the American Addition Phase I to the program, and
WHEREAS, with the addition of the American Addition Phase I, the vendor has agreed to modify the current contract, and it is in the best interest of the City to exercise this option, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to modify the current contract for the Green Infrastructure and Maintenance Project with Watershed Organic Lawn Care, in order to provide for the addition of the new site; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and is hereby authorized to modify contract EL016443 with Watershed Organic Lawn Care, 5332 Sharon Avenue, Columbus, Ohio 43214, for the Green Infrastructure and Maintenance Project, for the Department of Public Utilities, Division of Sewerage and Drainage, to allow for the addition of the American Addition Phase I site. Total amount of additional funds needed for this contract modification No. 2 is $0.00. Total contract amount including this modification is $288,509.66
SECTION 2. That this modification is in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to contract modifications.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.