Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf the Department of Public Safety, Division of Police, to enter into and modify a contract for maintenance of the Intelligence Casework Management Computer Software System, provided by ACISS Systems, Inc. The original contract (EL010885) was authorized by ordinance 0604-2010 on May 17, 2010. The agreement was most recently modified through purchase order DE103918 and ED053980 for maintenance and support services.
The Department of Technology is modifying the original contract (EL010885) to manage the maintenance agreement of the Intelligence Casework Management Computer Software System for the Division of Police. This ordinance authorizes the Director of the Department of Technology to establish the annual contract for maintenance and support of the Intelligence Casework Management Computer Software System. The annual maintenance and support services for the coverage term period from January 16, 2016 through January 15, 2017 will cost $15,019.00, bringing the aggregate contract total to $218,062.00.
1. Amount of additional funds to be expended: $15,019.00
Original contract amount: $168,808.50
Modifications 1-6 amount: $34,234.50
Original contract and modifications total: $203,043.00
Modification#: 7 amount: $15,019.00
Total aggregate contract: $218,062.00
2. Reason additional goods/services could not be foreseen:
The need for this modification is to extend the coverage period for needed maintenance and support services an additional one year term beyond the term period anticipated in the original contract.
3. Reason other procurement processes are not used:
It is not feasible to bid for an alternate service since the Intelligence Casework Management Computer Software System is a proprietary system from ACISS Systems, Inc
4. How cost of modification was determined:
The City and ACISS Systems, Inc. negotiated the cost of services shown...
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