Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Aluminum and Fiberglass Light Poles, Bases and Brackets to replenish stock for maintenance of the City's street light distribution system and new residential street lighting programs.
The Purchasing Office advertised and solicited competitive bids for the purchase of aluminum and fiberglass light poles and aluminum bases and brackets for the Division of Power in accordance with the relevant provisions of Section 329 (SA006032). Seventy-nine (79) vendors were solicited: Seventy-four (74) MAJ; two (2) MBR, one (2) M1A, and 1 (1) AS1. Seven (7) MAJ were received and opened on October 8, 2015.
The Division of Power recommends three (3) separate contracts to be awarded to the lowest responsive and responsible and best bidders for various items. The Division of Power recommends the award be made as following items:
General Supply and Services, Inc. dba Gexpro, the lowest responsive and responsible and best bidder for Items 1, 2, 3, 4, 5, 6, 9, 12, 13, 15, and 16 for an amount of $173,077.85;
Path Master, Inc. the lowest responsive and responsible and best bidder for Items 7, 8 and 10 for an amount of $80,575.00;
Consolidated Electrical Distributors, Inc. the lowest responsive and responsible and best bidder for Items 11, 17 and 18 for an amount of $11,558.50.
Item 14 will not be awarded at this time and will be bid informally as needed.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance:
General Supply and Services, Inc. dba Gexpro, (MAJ) 20-5021902, expires 6/20/16
Path Master, Inc. (MAJ) 34-1233777, expires 4/15/16
Consolidated Electrical Distributors, Inc.(MAJ) 77-559191, expires 8/4/16
FISCAL IMPACT: There is sufficient budget authority for the purchase of aluminum and fiberglass light poles and aluminum bases and brackets in the 2015 Electricity Operating Fund budget.
The Division of Power spent $382,929.10 in 2014.
The Division of Power spent $227,226.35 in 2013.
Title
To authorize the Finance and Management Director to enter into three (3) contracts for Aluminum and Fiberglass Light Poles, Bases and Brackets in the total amount of $265,211.35 with the following suppliers: General Supply and Services, Inc., dba Gexpro, Path Master, Inc., and Consolidated Electrical Distributors, Inc., for the Division of Power; and to authorize the expenditure of $265,211.35 from the Electricity Operating Fund. ($265,211.35)
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need to purchase aluminum and fiberglass light poles and aluminum bases and brackets to replenish stock for maintenance of the City's street light distribution system and new residential street lighting programs; and
WHEREAS, the Purchasing Office received and opened formal bids on October 8, 2015; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into three contracts with General Supply and Services, Inc., dba Gexpro, Path Master, Inc. and Consolidated Electrical Distributors, Inc. for aluminum and fiberglass light poles, bases and brackets for the public health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into three contracts to purchase aluminum and fiberglass light poles and aluminum bases and brackets, SA006032, with General Supply and Services, Inc., dba Gexpro, 2803 Charter Street, Columbus, OH 43228, in the amount of $173,077.85 for Items 1, 2, 3, 4, 5, 6, 9, 12, 13, 15, and 16; Path Master, Inc., 1960 Midway Dr., Twinsbug, OH 44087, in the amount of $80,575.00 for Items 7, 8 and 10; and Consolidated Electrical Distributors, Inc., 3101 S. High St., Columbus,. OH 43207, the amount of $11,558.50 for Items 11, 17 and 18.
SECTION 2. That to pay the cost of the aforesaid purchase, the expenditure of $265,211.35 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07
OCA 606764
Object Level Three Code 6625
$265,211.35
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.