Explanation
This legislation authorizes the Director of Public Utilities to modify and increase the contract with Synagro Central, LLC for the purpose of providing Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage. This contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes. The work generally shall include: the agronomic land application of up to 10% Total Solids (TS) liquid biosolids, tank pumping and cleaning services, the transport of 25% TS dewatered biosolids cake and transport of incinerator ash. The Contractor is responsible for professional management of the Land Application of Biosolids with Regional Storage program, which generally includes preparing site authorization requests, samples, daily activity reports, weekly progress reports, invoices and submitting this information to the City’s Project Manager. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility.
The Department of Public Utilities solicited Requests for Proposals (RFP) in accordance with the relevant provisions of Columbus City Code Chapter 329 (Solicitation SA003857) relating to professional service contracts. Two hundred forty-seven (247) vendors (220 MAJ, 3 MBR, 13 M1A, 10 F1, 1 AS1) were solicited and two proposals (2 MAJ) were received and opened on April 15, 2011. Discussions and negotiations with the selected firm resulted in the award of the contract to Synagro Central LLC. The term of this contract is for ten (10) years after execution, subject to the appropriation of funds on an approximately annual basis via contract modification for each year of the term.
This contract modification No. 1 will provide additional funding to allow for the continuation of the Land Application of Biosolids with Regional Storage Services. This funding increase is required due to Incinerator failure at Southerly Wastewater Treatment Plant in March 2015 therefore requiring excess biosolids generated at the WWTPs to be hauled and disposed of at various locations as required and designated by the City. This service is required only intermittently when other beneficial uses are not available or when plant maintenance is required.
In addition, the current contract includes Section D. Transport of Wastewater Residuals to Other Facilities. Pay Item 4 is for the Transport of Dewatered Wastewater Residuals. The intent of this Pay Item was to allow Synagro to haul any wastewater residual to any location as required when other beneficial reuse outlets are not available or if trucking is unavailable. However, within the Contract language under Section D.3 and D.4, reference is made to hauling to the landfill. The City desires to utilize this contract to haul biosolids to another facility, not just a landfill. This modification will ensure that Pay Item 4 provides the transport of wastewater residuals to any location as required by the City, not just a landfill. (See attachment for contract language change.)
SUPPLIER: Synagro Central LLC (76-0612568), Expires February 19, 2017
Synagro Central LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $451,108.00. Total contract amount including this modification is $851,108.00.
2. Reasons additional funds were not foreseen: This funding increase is required due to Incinerator failure at Southerly Wastewater Treatment Plant in March 2015 therefore requiring excess biosolids generated at the WWTPs to be hauled and disposed of at various locations as required and designated by the City. This service is required only intermittently when other beneficial uses are not available or when plant maintenance is required.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $451,108.00 is budgeted and needed for this purchase.
$141,124.63 was spent in 2014
$304,715.79 was spent in 2013
Title
To authorize the Director of Public Utilities to modify and increase the contract with Synagro Central, LLC for the Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage, to authorize the change in contract language to allow for the hauling and disposal of biosolids to various locations as required and designated by the City, and to authorize the expenditure of $451,108.00 from the Sewerage System Operating Fund. ($451,108.00)
Body
WHEREAS, the Department of Public Utilities solicited Requests for Proposals (RFP) in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to professional service contracts, and
WHEREAS, the Division of Sewerage and Drainage received and opened two bids for solicitation number SA003857 on April 15, 2011, and
WHEREAS, the Division of Sewerage and Drainage entered into a contract with Synagro Central, LLC for the purpose of providing Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage, and
WHEREAS, this contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility, and
WHEREAS, the term of this contract is for the period of one (1) year from the date of execution by the City of Columbus. The contract specifications allow for nine (9) one (1) year extensions on a year to year basis with funds being reviewed and approved for each subsequent year of the ten (10) year contract. This contract shall not automatically renew. The parties agree that the City’s obligation for subsequent years is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor, and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage wishes to modify and increase EL017367 with Synagro Central, LLC for Land Application of Biosolids with Regional Storage Services to provide additional funding necessary for the first year of the contract, and
WHEREAS, the vendor has agreed to modify and increase EL017367 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, the current contract includes Section D. Transport of Wastewater Residuals to Other Facilities. Under this Section, Pay Item 4 is for the Transport of Dewatered Wastewater Residuals. The intent of this Pay Item was to allow Synagro to haul any wastewater residual to any location as required when other beneficial reuse outlets are not available or if trucking is unavailable. However, within the Contract language under Section D.3 and D.4, reference is made to hauling to the landfill. The City desires to utilize this contract to haul biosolids to another facility, not just a landfill, and
WHEREAS, this modification will ensure that Pay Item 4 provides the transport of wastewater residuals to any location as required by the City, not just a landfill. (See attachment for contract language change.), and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the existing contract with Synagro Central, LLC in order to provide the additional funding needed and the necessary changes in contract language for the continuation of the Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase contract No. EL017367 with Synagro Central, LLC, 435 Williams Court, Suite 100, Baltimore, MD 21220, for Land Application of Biosolids with Regional Storage Services for the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 1 is ADD $451,108.00. Total contract amount including this modification is $851,108.00.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That this modification is in accordance with the provisions of Columbus City Code, Chapter 329, relating to contract modifications.
SECTION 4. That this modification as ordained will allow for the modification of the contract language to ensure that Pay Item 4 provides the transport of wastewater residuals to any location as required by the City, not just a landfill. (See attachment for contract language change.)
SECTION 5. That the expenditure of $451,108.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605899
Object Level 1: 03
Object Level 03: 3419
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.