Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into a contract with Murphy Tractor and Equipment Company for the purchase of a Backhoe Loader for the Division of Sewerage and Drainage. The Backhoe Loader will be used by the Sewer Maintenance Operation Center's construction crews to maintain the storm and sanitary sewers throughout the City of Columbus. The new equipment will be replacing Backhoe Loader BT-16614. This Backhoe Loader will support the Mayor's Get Green Initiative by reducing diesel emissions, and has been approved by the City of Columbus, Fleet Management Division.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329 (Solicitation SA006056). Twenty-Seven (27) vendors (25 MAJ, 1 MBR, 1 M1A) were solicited and one (1) bid (1 MAJ) was received and opened on October 22, 2015. After a review of the bid, the Division of Sewerage and Drainage recommends the award be made to Murphy Tractor and Equipment Company as the lowest responsive and responsible and best bidder. The award amount for this equipment is $183,980.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Murphy Tractor & Equipment Co., Inc., Contract Compliance #48-0942178 expires 10/18/2017
FISCAL IMPACT: $183,980.00 is needed and budgeted for this purchase. The Division of Sewerage and Drainage, Sewerage Maintenance Operation Center did not purchase any Backhoe Loaders in 2013 or 2014.
Title
To authorize the Director of Finance and Management to enter into a contract with Murphy Tractor and Equipment Company for the purchase of a Backhoe Loader for the Division of Sewerage and Drainage and to authorize the expenditure of $183,980.00 from the Sewer Operating Fund. ($183,980.00)
Body
WHEREAS, a Backhoe Loader is required by the Division of Sewerage and Drainage, Sewer Maintenance Operation Center to maintain the storm and sanitary sewers; and
WHEREAS, the Purchasing Office opened formal bids on October 22, 2015 for the purchase of a Backhoe Loader for the Division of Sewerage and Drainage; and
WHEREAS, the equipment replaces BT#16614 and this purchase has been approved by Fleet Management, and
WHEREAS, Murphy Tractor and Equipment Company submitted a bid in the amount of $183,980.00 for the Backhoe Loader and is the lowest responsive and responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Murphy Tractor and Equipment Co. in accordance with Solicitation Number: SA006056 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Murphy Tractor and Equipment Company, 2121 Walcutt Road, Columbus, Ohio, 43228, for the purchase of a Backhoe Loader.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $183,980.00 so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund No. 650, Department 60-05, OCA Code 605899, Object Level One 6 Object Level 3: 6652.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.