Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Facilities Management Division, to expend monies in the amount of $60,000.00 for the purchase of a new bi-directional amplifier system for the City Hall Municipal Campus security communications system. This amplifier system will be used to boost the security radio signal various areas of the Campus. Impaired reception could impede communication during an emergency. This bi-direction amplifer system will consist of various equipment that will serve as an extension to the exisitng Security communication system. Any contracts or purchase orders established will follow the competitive bidding provisions of the Columbus City Codes.
Emergency action is requested so as to process a bid soliciation, place the order, receive the new equipment, and put into use as quickly as possible.
Fiscal Impact: Funds for this acquisition is available within the Construction Management Capital Improvement Fund
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management, on behalf of the Facilities Management Division, to expend monies for the acquisition of a new bi-directional amplifier system for City Hall Municipal Campus security personnel; to authorize the expenditure of $60,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($60,000.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Construction Management Capital Improvement Fund, Fund 733; and
WHEREAS, City Hall Municipal Campus security personnel are in need of a new bi-directional amplifier system; and
WHEREAS, this system will serve as an extension of the exisiting Security communication system and will enhance the ability of security personnel to communicate quickly and effectively; and
WHEREAS, any contracts or purchase orders established will follow the competitive bidding provisions of the Columbus City Codes.; and
WHEREAS, it is necessary to establish an auditor’s certificate to set aside funding for the purchase of a new bi-directional amplifier system for City Hall security personnel and any purchase orders and/or contracts established from this auditor’s certificate will follow the competitive bidding provisions of Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to purchase a new bi-directional amplifier system for City Hall Municipal Campus security personnel and put into use as quickly as possible; thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 733
Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
570030-100102 / Facility Renovations - Project Cost Allocation (Councilmanic SIT Supported)/$232,100/($60,000)/$172,100
570030-100120 / Facility Renovation - Various (Councilmanic SIT Supported)/$2,369,831/$60,000/$2,429,831
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Funds as follows:
FROM:
Dept./Div.: 45-50| Fund: 733|Project Number 570030-100102|Project Name - Facility Renovations - Project Cost Allocation|OCA Code: 733302|OL3: 6644 |Amount $60,000
TO:
Dept./Div.: 45-50| Fund: 733|Project Number 570030-100120|Project Name - Facility Renovations -Various |OCA Code: 733120|OL3: 6644 |Amount $60,000
SECTION 3. That the Finance and Management Director is hereby authorized and directed to expend monies for the acquisition of a new bi-directional amplifier system for the City Hall Municipal Campus security communication system.
SECTION 4. That the expenditure of $60,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized from the Construction Management Capital Improvement Fund, to pay the cost thereof. All contracts will be entered into in accordance with the competitive bidding provisions of the Columbus City Codes. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive, and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level One: 06
Object Level 3: 6644
Amount $60,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.