Explanation
BACKGROUND: Columbus Public Health's Vital Statistics Program serves as a dual registration office for all of Franklin County and the City of Columbus birth and death events. The Vital Statistics Office must file and register birth and death certificates in compliance with Ohio Law, assist customers in timely correction of birth and death certificate errors, provide timely and accurate birth and death certificates to all applicants when requested, assist law enforcement with flagging birth certificates of missing children, and provide internal and external customers with statistical aggregate birth and death data when requested. Electronic data and document management partnered with document scanning, and operational workflow provides full end-to-end processing of birth and death records.
This legislation authorizes the Director of Finance and Management to establish purchase orders with PRIME AE Group, Inc., for the purchase of an automated vital records system that includes a document and imaging management system and the associated software, license, maintenance and support services for the Vital Statistics Office at Columbus Public Health for an amount not to exceed $182,000.00. In order to maintain quality of service and keep up with the growing demand for vital records, Vital Statistics must update its current record-keeping and imaging system. This purchase is necessary because the current application that is being used for imaging or document management will no longer be supported by the vendor, Streamline Health, at the end of the current contract.
The City’s Department of Technology (DoT) conducted a thorough assessment of the business processes of the Vital Statistics Office to identify and document requirements for potential replacement of its current record-keeping and imaging system. DoT believes that the PRIME AE Group, Inc., is the best vendor to meet the needs of the Vital Statistics Office. The software provided by PRIME ...
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