Explanation
Background: The Central Ohio Area Agency on Aging has an immediate need for the purchase of (140) cubicles to be delivered and installed at 3776 South High Street, Columbus, Ohio 43207.
The Central Ohio Area Agency on Aging is relocating from 174 East Long Street, Columbus, Ohio 43215 to 3776 South High Street, Columbus, Ohio 43207. The anticipated moving date is to begin January 2016. One hundred and forty employees will require cubicles as their work area in order to optimize work space and efficiency.
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Recreation and Parks, to establish a purchase order for the purchase of (140) cubicles - including delivery and installation from Corporate Interior Concepts, a dealer of Teknion, State Term Schedule # 800068-6, expiration date 3/31/2016. Due to time constraints, as well as the continuity of the relocation schedule, cost effectiveness and the minority certification of the company, it is deemed in the best interest of the city to purchase from the aforementioned State Term Schedule. Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts. As a dealer of Teknion products, Corporate Interior Concepts can fulfill our requirement for cubicle delivery, installation, and set up that will align with the relocation schedule to maintain continuity of operations at COAAA.
EMERGENCY DESIGNATION:
Emergency action is requested so that the work space is made available to COAAA staff upon the date of relocation.
FISCAL IMPACT:
$272,038.85 is budgeted from the Recreation and Parks Grant Fund to meet the financial obligation of this contract.
CONTRACT COMPLIANCE:
Corporate Interior Concepts., 31-1665041 (001), expiration date 1/2/2016.
Certified Emerging FBE Business, expiration date 6/30/2016.
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Recreation and Parks, to establish a purchase order for the purchase of (140) cubicles, delivery and installation from Corporate Interior Concepts. State of Ohio, State Term Schedule (STS); to authorize the expenditure of $272,038.85 from the Recreation and Parks Grant Fund; and to declare an emergency. ($272,038.85)
Body
WHEREAS, there is an immediate need to enter into a contract and to establish a purchase order for the provision of (140) cubicles, including delivery and installation, to enhance services to the public; and
WHEREAS, funds for this project are in the Recreation and Parks Grant Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of (140) cubicles, delivery, and installation; thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Recreation and Parks, is authorized to establish a purchase order for the purchase of (140) cubicles from Corporate Interior Concepts in the amount of $272,038.85.
SECTION 2. That the expenditure of $272,038.85 or so much thereof as may be necessary is hereby authorized to be expended from:
Recreation and Parks Grant Fund No. 286, Department No. 51, Object Level Three-2140, Project No. 518139, OCA 511675, Amount: $233,293.85
Recreation and Parks Grant Fund No. 286, Department No. 51, Object Level Three-3339, Project No. 518139, OCA 511675, Amount: $38,745.00
Total: $272,038.85
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for this contract or contract modification associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.