Explanation
BACKGROUND: This ordinance is to modify a previous ordinance (1455-2015) in order to amend the items awarded to both vendors and to modify contract FL006246 with Champion Pest & Termite Control LLC to award items awarded to the current company in default. Per ordinance 1455-2015 Bug Patrol of Ohio, LLC is awarded Sections 1, 2, and 3 (Items 1-77, 81-172 and 191 - 192 and Champion Pest & Termite Control LLC is awarded Section1 and 3 (Items 78-80, and 173-192). Each Item represents an address of properties and items are organized into sections according to which Division has financial responsibility for them. Bug Patrol of Ohio, LLC is not performing services per the terms of the contract and requests to terminate the contract. The Purchasing Office is pursuing options to terminate. Champion Pest & Termite Control, LLC has agreed to honor the pricing provided in the original bid documents for all lines. The amended award is as follows:
Bug Patrol of Ohio, LLC, No Items
Champion Pest & Termite Control, All Items 1-192
FISCAL IMPACT: No additional monies are required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
A waiver of regulations is being requested as the proposed amendment to the contract comes 180 days after the bid opening and Champion Pest & Termite Control, LLC did not offer the overall lowest price for all lines and categories. Champion Pest & Termite Control, LLC has agreed to honor the pricing provided in the original bid document SA005803. It is in the best interest of the City to awards all lines to Champion Pest & Termite Control, LLC to simplify administration of the contract and provide services to each City agency.
In order to maintain uninterrupted services to City agencies, this ordinance is being submitted as an emergency.
Title
To authorize the Finance and Management Director to modify ordinance number 1455-2015 and the contract with Champion Pest & Termite Control, LLC for Pest Control Services; to waive the applicable competitive bidding requirements of City Code Chapter 329; and to declare an emergency.
Body
WHEREAS, Ordinance Number 1455-2015 authorized the Finance/Purchasing Office to establish contract FL006247 with Bug Patrol of Ohio LLC and contract FL006246 with Champion Pest & Termite Control LLC for the purchase of Pest Control Services; and
WHEREAS, Bug Patrol of Ohio, LLC has requested to terminate the contract FL006247; and
WHEREAS, Champion Pest &Termite Control, LLC has agreed to amend the current contract FL006246 to include all items at the pricing provided in the original bid documents SA005803; and
WHEREAS, this ordinance requests a waiver of applicable competitive bidding requirements of the City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Purchasing Office, in that it is immediately necessary to modify Ordinance 1455-2015 and the contract with Champion Pest & Termite Control, LLC, FL006246; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Ordinance 1455-2015 is modified to amend the items awarded, as follows:
Bug Patrol of Ohio, LLC, No Items
Champion Pest & Termite Control, All Items 1-192
SECTION 2. That the Director of Finance and Management is authorized to modify the following contract, FL006246, to include the additional items as follows:
Champion Pest & Termite Control, Items 1-77 and 81-172
SECTION 3. All other terms and conditions of the contracts remain the same.
SECTION 4. That this Council finds it is in the City’s best interest to waive the applicable competitive bidding requirements of Chapter 329 if the City Code.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor.