Explanation
BACKGROUND: This legislation authorizes the Finance and Management Department to expend funds for costs associated with labor, materials, equipment, standard services, and professional services for the upgrade of various security systems at the Municipal Court Building, located at 375 South High Street. A portion of these security upgrades will involve the conversion of radios and communications equipment serving building management and security from the city’s current 800MHz analog system to its new P-25 digital system. There will be approximately 72 security radios and peripherals that will be replaced with new digital models.
In addition to radio communication equipment upgrades, there is also a need to upgrade the Municipal Court’s security camera system. This will involve the replacement of various computer and camera equipment; including disk drivers, security directory servers and redundancy back-up servers, the security controller and replacement cameras. Finally, the Court is in need of new x-ray screening equipment. The existing security screening devices are original issue equipment that are reaching the end of their useful life and as such are becoming increasing difficult to operate, support, and maintain.
This legislation also authorizes the Finance and Management Department to expend monies for the upgrade of security radios at the Jerry Hammond Center, located at 1111 East Broad Street. The radio equipment serving building management and security personnel located at the Jerry Hammond Center are also in need of an upgrade from the city’s current 800 MHz analog system to its new P-25 digital system. Approximately 10 radios and peripherals will need to be replaced with digital units.
It should be noted that all contracts for the aforementioned upgrades will be entered into in accordance with the competitive bidding provisions of the Columbus City Codes.
Emergency action is requested so that the necessary security system upgrades at the Municipal Court and the Jerry Hammond Center can begin without delay.
Fiscal Impact: These funds are budgeted and available in the Construction Management Capital Improvement Fund. This legislation will also amend the 2015 Capital Improvement Budget and transfer funds between projects within the Construction Management Capital Improvement Fund, to ensure spending authority in the correct area of expense.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to expend monies for labor, materials, equipment, standard services, and professional services in conjunction with various security system upgrades at the Municipal Court and Jerry Hammond Center; to authorize the expenditure of $500,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, it is necessary to upgrade various security systems at the Municipal Court Building and the Jerry Hammond; and
WHEREAS, an Auditor's Certificate is necessary to provide funding so that contracts can be established for these capital eligible upgrades; and
WHEREAS, all contracts for the aforementioned upgrades will be entered into in accordance with the competitive bidding provisions of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is immediately necessary to authorize the Director to expend monies for the upgrade of various security systems at the Municipal Court Building and the Jerry Hammond Center, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended due to cancellation of encumbrances from completed projects and to provide sufficient authority for this project as follows:
Fund 733
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
570030 - 100152/City Hall Windows - Replacement/Unvoted Carryover/$1/$1,853/$1,854
570030 - 100203/Staff Augmentation/Unvoted Carryover/$0/$124/$124
570030 - 100204/Architectural and Engineering Various/Unvoted Carryover/$0/$1/$1
570031 - 100006/City Hall Renovations - Plumbing/Unvoted Carryover/$0/$8,667/$8,667
570034 - 100000/Impound Lot Relocation/Unvoted Carryover/$0/$7,687/$7,687
570043 - 100007/Municipal Court Phase 2 Construction/Unvoted Carryover/$0/$75,758/$75,758
570043 - 100025/Municipal Court - Phased Renovations/Unvoted Carryover/$1,519,550/$5,009/$1,524,559
570056 - 100000/59-07 Old Police Headquarters/Unvoted Carryover/$1,026/$166/$1,192
570060 - 100000/Facilities Management - Work Order System/Unvoted Carryover/$1/$412/$413
SECTION 2. That the 2015 Capital Improvement Budget be amended as follows:
Fund 733
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
570030 - 100000/59-07 Facility Renovations/Unvoted Carryover/$13,688/($13,688)/$0
570030 - 100152/City Hall Windows - Replacement/Unvoted Carryover/$1,854/($1,854)/$0
570030 - 100153/City Hall Elevator - Replacement/Unvoted Carryover/$20,431/($20,431)/$0
570030 - 100203/Staff Augmentation/Unvoted Carryover/$124/($124)/$0
570030 - 100204/Architectural and Engineering Various/Unvoted Carryover/$1/($1)/$0
570031 - 100000/59-07 City Hall Renovations/Unvoted Carryover/$11/($11)/$0
570031 - 100006/City Hall Renovations - Plumbing/Unvoted Carryover/$8,667/($8,667)/$0
570034 - 100000/Impound Lot Relocation/Unvoted Carryover/$7,687/($7,687)/$0
570043 - 100001/Municipal Court Renovations - Various/Unvoted Carryover/$631,281/($631,281)/$0
570043 - 100007/Municipal Court Phase 2 Construction/Unvoted Carryover/$75,758/($75,758)/$0
570043 - 100008/Municipal Court Professional Services/Unvoted Carryover/$63/($63)/$0
570056 - 100000/59-07 Old Police Headquarters/Unvoted Carryover/$1,192/($1,192)/$0
570060 - 100000/Facilities Management - Work Order System/Unvoted Carryover/$413/($413)/$0
570061 - 100000/109 N. Front St. - Building Demolition/Unvoted Carryover/$1/($1)/$0
570061 - 100001/109 N. Front St. - New Building Design/Unvoted Carryover/$157,575/($157,575)/$0
733999 - 100000/Unallocated Balance Fd. 733/Unvoted Carryover/$94/($94)/$0
570043 - 100025/Municipal Court - Phased Renovations/Unvoted Carryover/$1,524,559/$918,840/$2,443,399
SECTION 3. That the City Auditor is authorized to appropriate $93.33 within the Construction Management Capital Improvement Fund as follows:
Fund: 733
Dept/Div: 45-50
Project: 733999-100000
OCA: TBD
Object Level 1: 06
Object Level 3: 6620
Amount: $93.33
SECTION 4. That the transfer of cash and appropriation within the Construction Management Capital Improvement Fund be authorized as follows:
FROM:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
733/570030 - 100000/59-07 Facility Renovations/06-6620/730030/$13,687.50
733/570030 - 100152/City Hall Windows - Replacement/06-6620/730152/$1,853.41
733/570030 - 100153/City Hall Elevator - Replacement/06-6620/730153/$20,430.62
733/570030 - 100203/Staff Augmentation/06-6620/733203/$123.34
733/570030 - 100204/Architectural and Engineering Various/06-6620/733204/$0.59
733/570031 - 100000/59-07 City Hall Renovations/06-6620/733100/$10.52
733/570031 - 100006/City Hall Renovations - Plumbing/06-6620/733106/$8,666.64
733/570034 - 100000/Impound Lot Relocation/06-6620/570034/$7,687.00
733/570043 - 100001/Municipal Court Renovations - Various/06-6620/743001/$631,280.61
733/570043 - 100007/Municipal Court Phase 2 Construction/06-6620/734307/$75,757.53
733/570043 - 100008/Municipal Court Professional Services/06-6620/734308/$62.62
733/570056 - 100000/59-07 Old Police Headquarters/06-6620/733056/$1,191.54
733/570060 - 100000/ Facilities Management - Work Order System /06-6620/733060/$412.11
733/570061 - 100000/109 N. Front St. - Building Demolition/06-6620/733061/$0.70
733/570061 - 100001/109 N. Front St. - New Building Design/06-6620/761001/$157,574.68
733/733999 - 100000/Unallocated Balance Fd. 733/06-6620/457733/$93.33
TO:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
733/570043 - 100025/Municipal Court - Phased Renovations/06-6620/734325/$918,832.74
SECTION 5. That the Director of the Finance and Management Department be and hereby is authorized to expend monies for the purchase of labor, materials, equipment, standard services, and professional services in conjunction with the upgrade of various security systems at the Municipal Court Building, located at 375 South High Street and the Jerry Hammond Center, located at 1111 East Broad Street.
SECTION 6. That the expenditure of $500,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Construction Management Capital Improvement Fund, to pay the cost thereof. All contracts will be entered into in accordance with the competitive bidding provisions of the Columbus City Codes. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive, and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision:
Division: 45-50
Fund: 733
Project: 570043-100025
OCA Code: 734325
Object Level 1: 06
Object Level 3: 6620
Amount: $500,000.00
SECTION 7. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.