Explanation
BACKGROUND: This ordinance authorizes the option to purchase Hitachi Maxco Sludge Collector Parts for the Department of Public Utilities, Division of Sewers and Drainage. The term of the proposed option contract will be through October 31, 2017 with the option to extend one additional year, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005958. The parts are used for the sludge settling system located at the Southerly Waste Water. The Purchasing Office opened formal bids on August 6, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the Columbus City Code (Solicitation SA005958). Thirty-one bids (MAJ:31) were solicted. Four bids were received (MAJ: 4).
Applied Industrial Technologies, Inc. was low bidder on items 21, 36, & 53. Fairfield Service Company was the low bidder for item 38. The recommendation is to award these items to Motion Industries as there would be an administrative cost to establishing and maintaining these additional contracts and cost savings would not be realized.
Motion Industries did not bid items 38, therefore, this item will be bid informally as needed.
The Purchasing Office is recommending award of one contract to the lowest, responsive bidder:
Motion Industries, Inc.; CC#630251578, exp. 6/20/2016.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Hitachi Maxton Sludge Collector Parts will not be available and the efforts of the Department of Public Utilities, Division of Sewers and Drainage to repair sludge settling equipment would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. T...
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