Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to modify contract EL014095 for power line clearance, tree trimming and removal services required by the Division of Power and the Division of Water. This Modification #4 will provide additional funding to be used for the installation and maintenance of street lighting circuits and the removal of a large number of dead and diseased trees along city properties; the majority of which have been damaged by the emerald ash borer blight. The City desires to cut diseased trees in order to preserve public and private property, to reduce risk of injury from falling trees or limbs, and to support the growth of healthy, native trees.
A request for bids was advertised in the City Bulletin (SA004661) and only one bid was received and opened by the Director of Public Utilities on November 14, 2012. The bid was evaluated and an award was recommended to Asplundh Tree Expert Co. as the lowest, responsive and responsible bid received. The contract was for a period of 730 calendar days (2 years) with an annual extension clause that states that subject to mutual agreement, the period covered by the ensuing contract, under the same terms and conditions stated herein can be extended for two (2) additional one-year periods, or portion thereof at the same pricing. Ordinance 0035-2015 provided for a new expiration date of March 30, 2016. This legislation authorizes the expenditure of an additional $440,000.00 and the contract to be extended through March 30, 2017.
CONTRACTOR: Asplundh Tree Expert Co. 23-1277550, expires 8/27/16.
1. Amount of additional funds: Total amount of additional funds needed for this contract Modification #4 is $440,000.00. Total amount of the contract including this modification is $1,684,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This legislation is to encumber the funds necessar...
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