Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with AECOM Technical Services, Inc., for the Professional Construction Management II services project, for various Division of Water capital improvements projects, in an amount up to $618,000.00.
The Professional Construction Management II (PCM II) services project will assist the Division with managing a capital improvements program consisting of multiple projects at multiple facilities. The PCM team shall furnish all necessary personnel, equipment, and materials to perform the work, which will generally consist of Program Support Services, Design Phase Support Services, and Construction Management Services.
Projects under this program include: Hap Cremean Water Plant (HCWP) Standby Power Improvements, Dublin Road Water Plant (DRWP) Standby Power Improvements, HCWP UV Disinfection Improvements, DRWP UV Disinfection Improvements, HCWP Hypochlorite Conversion Project, and the Parsons Avenue Water Plant (PAWP) Hypochlorite Conversion Project. Additional projects may be added to the program in response to changes in the Division’s needs or priorities.
This contract provides multi-phase services for multiple capital improvement projects that begin and end at different times. This legislation (for the initial contract) will fund the first year (first quarter 2016 to first quarter 2017) of this multi-year contract.
1.1 FUTURE CONTRACT MODIFICATIONS: The Division anticipates requesting additional contract modifications on a yearly basis through 2020 or until PCM services for the last capital improvement project have been completed.
The planning areas for this projects listed above are “Citywide” since the water treatment plants provide water to several communities.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will provide Professional Construction Management services for multiple capital improvements projects related to the drinking water supply and treatment systems. These projects represent a significant capital investment into the City’s water supply infrastructure and will enhance the safety, reliability, and public health protection of the water supply system. All of these functions are tied to the economic vitality of the service area. This project includes a contractor / vendor outreach program to increase awareness of upcoming construction contracts among small and minority businesses, to provide venues to connect small and minority business with prime contractors, and to encourage small and minority businesses participation in the bidding process. The consultant team has identified a commitment to the Mayor’s Green Initiative in their business practices, including recycling programs in their offices, a commitment to double sided printing, and utilization of Project Management Information System (PMIS) for submittal reviews which limits the need for printing documents for review.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Proposal Quality including Environmental Considerations, 2. Qualifications and Experience of Team Members, 3. Ability to Perform Required Service Expeditiously, 4. Past Performance on Similar Projects including Demonstrated Abilities to Meet Schedules and Budgets, and 5. Local Workforce.
Requests for Proposals (RFP's) were received on July 8, 2015 from AECOM Technical Services and Hill International.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to AECOM Technical Services, Inc.
The Contract Compliance Number for AECOM Technical Services, Inc. is 95-2661922 (expires 9/23/16, MAJ). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against AECOM Technical Services, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bond Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with AECOM Technical Services, Inc. for the Professional Construction Management II (PCM II) services project, for various Division of Water capital improvements projects; to authorize a transfer and expenditure up to $618,000.00 from the Water G.O. Bond Fund; and to authorize an amendment to the 2015 Capital Improvements Budget. ($618,000.00)
Body
WHEREAS, two technical proposals for the Professional Construction Management II (PCM II) services project for various Division of Water capital improvements projects were received on July 8, 2015; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to AECOM Technical Services, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Bond Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a Professional Construction Management II (PCM II) services agreement; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement with AECOM Technical Services, Inc., for the Professional Construction Management II (PCM II) services Project, for various Division of Water capital improvements projects, with AECOM Technical Services, Inc., 277 West Nationwide Blvd., Columbus, Ohio 43215; for an expenditure up to $618,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the transfer of $338,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 Water G.O. Bond Fund per the account codes in the attachment to this ordinance.
Fund No. | Project ID | Project Name | Current Authority | Revised Authority | Change
6006 | P690553-100000 (New Funding) | PCM - Part II | $500,000 | $162,000 | -$338,000
6006 | P690519-100000 (New Funding) | HCWP Standby Power | $1,034,451 | $1,164,451 | +$130,000
6006 | P690520-100000 (New Funding) | DRWP Standby Power | $1,034,451 | $1,162,451 | +$128,000
6006 | P690535-100000 (New Funding) | DRWP UV Disinf. | $1,791,001 | $1,871,001 | +$80,000
SECTION 4. That the expenditure of $618,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 Water G.O. Bonds Fund in Object Class 06 Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.