Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Burch Hydro, Inc. in an amount up to $1,584,206.66 for the Hap Cremean Water Plant (HCWP) Lagoon No. 1 Sludge Removal - 2015 Project, Division of Water Contract Number 2108.
This project consists of removing sludge from Lagoon No. 1 and potentially a portion of the sludge in Lagoon No. 2 at the HCWP.
The planning area for this project “Citywide” since the HCWP provides water to several communities.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The removal of sludge from Lagoon No. 1 will provide additional storage for emergency situations due to loss of pumping capabilities and for maintenance shutdown of the pumping equipment. Additional storage space will allow decantation of the sludge and significantly increase the useful life of the lagoon. This work is being performed at a secure facility and no public outreach was performed as part of this project.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on December 9, 2015 from Burch Hydro, Inc. in the amount of $1,584,206.66.
3.1 PRE-QUALIFICATION STATUS: Burch Hydro, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Burch Hydro’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $1,584,206.66. Their Contract Compliance Number is 31-0978934 (expires 9/2/17, Majority). Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burch Hydro, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water GO Bond Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Burch Hydro, Inc. for the Hap Cremean Water Plant (HCWP) Lagoon No. 1 Sludge Removal - 2015 Project in the amount of $1,584,206.66; to authorize a transfer and expenditure up to $1,584,206.66 within the Water GO Bond Fund for the Division of Water; and to authorize an amendment to the 2015 Capital Improvements Budget. ($1,584,206.66)
Body
WHEREAS, one bid for the Hap Cremean Water Plant (HCWP) Lagoon No. 1 Sludge Removal - 2015 Project was received and publicly opened in the offices of the Director of Public Utilities on December 9, 2015; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Burch Hydro, Inc. in the amount of $1,584,206.66; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the HCWP Lagoon No. 1 Sludge Removal - 2015 Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water GO Bond Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the HCWP Lagoon No. 1 Sludge Removal - 2015 Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the HCWP Lagoon No. 1 Sludge Removal - 2015 Project with Burch Hydro, Inc., 17860 Ankneytown Road, Fredericktown, Ohio 43019; in an amount up to $1,584,206.66; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as indicated on attachment “0014-2016 Amend CIB”.
SECTION 4. That the transfer of $1,234,206.66 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water GO Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $1,584,206.66 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water GO Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.