Explanation
BACKGROUND: For the option to purchase Utility Line Marking Paint, Marking Chalk, and Marking Flags for various City agencies and for the Division of Sewerage and Drainage, the primary user. These products are for use in marking utility lines throughout the City. The term of the proposed option contract is two (2) years, expiring April 30, 2018, with the option to renew for one (1) additional year, upon the mutual agreement of both parties. The Purchasing Office opened formal bids on December 03, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with Chapter 329 for Solicitation SA006117. One hundred and one (101) bids were solicited (MBR-2, M1A-8, F1-2, AS1-2). Eight (8) bids were received (MAJ-8). The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder, as follows:
HD Supply: CC#26-0100647 (Expires 11/03/17)
Total Estimated Annual Expenditure: $10,000.00 by various agencies.
The company is not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
This ordinance is being submitted as 30-day legislation.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Utility Line Marking Paint, Marking Chalk, and Marking Flags for various city agencies with HD Supply; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids for utility line marking paint, marking chalk, and marking flags on December 3, 2015 and selected the lowest, responsive, responsible and best bid. Eight (8) bids were received; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining original optimal product/services at low prices, and 2) encouraging economic development by improving access to City bid opportunities, and 3) providing effective option contracts for City agencies to effectively maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the City to authorize the Director of Finance to enter into a contract with HD Supply for the preservation of the public health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to enter the following contract for the option to purchase Utility Line Marking Paint, Marking Chalk, and Marking Flags for a period of two (2) years expiring April 30, 2018, with the option to renew for one (1) additional year, upon the mutual agreement of both parties, in accordance with Solicitation No. SA006117 as follows:
HD Supply.: All Items #1-19.
SECTION 2: That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3: This ordinance shall take effect and be in force from and after the earliest period allowed by law.