Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the agreement with Smoot Construction Company of Ohio for Professional Construction Management Services (PCMS) for Small Water Capital Projects.
This contract provides construction administration and management services including: construction inspection, construction and startup coordination, reporting, budgeting, scheduling, document tracking, and related tasks associated with construction contracts.
Modification Number 1 (current) will establish funding for the following Division of Water projects:
Indianola Exterior Site Improvements (P690026-100005)
Hap Cremean Water Treatment Plant Lagoon #1 Sludge Removal (P690331-100003)
Fisher Road Booster Station Roof Replacement (P690473-100009)
Hap Cremean Water Treatment Plant Bulk Chemical Building Improvements (P690532-100000)
1.1 Amount of additional funds to be expended: $847,000.00
Original Contract Amount: $ 450,000.00 (EL016097)
Modification No. 1 (current): $ 847,000.00
Total (Orig. + Mod. 1) $1,297,000.00
1.2. Reasons additional goods/services could not be foreseen:
This is the first modification to the contract and was fully anticipated and explained in the original legislation under Ordinance No. 1198-2014 (see Director’s Legislation Information Form).
1.3. Reason other procurement processes are not used:
The original authorizing legislation under Ordinance No. 1198-2014 identified the need for contract modifications. It is not reasonable or cost effective to undertake a new procurement to acquire these services.
1.4. How cost of modification was determined:
The cost of this modification was determined by the Division of Water based upon actual estimates provided by Smoot Construction. The cost of this contract modification is consistent with the direct labor, and overh...
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