Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with PRIME AE Group, Inc., for the Indianola Facility Improvements Project, in an amount up to $377,000.00, for Division of Water Contract No. 2092.
The Division of Water presently manages administrative and field staff offices at 3500 and 3568 Indianola Avenue. The buildings were constructed in the mid 1950’s and require updating of multiple building systems. The initial phase (evaluation/study) of the project will be two-fold.
The first phase will be to assess the condition of 3500 and 3568 Indianola Avenue to determine improvements needed to the building’s architectural/structural elements and associated systems (electrical, plumbing, HVAC, etc) to bring the buildings up to current standards.
The second phase will be to determine the needs of the users going forward to increase the functionality of the building’s space utilization and distribution.
The work is being performed in the “Clintonville” planning area, on Indianola Avenue, just north of East N. Broadway.
2. FUTURE CONTRACT MODIFICATION(S): The Division of Water intends to modify this agreement to provide for preliminary and detailed design services and services during construction.
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Upgrades to the administrative and field office facilities at 3500 and 3568 Indianola will evaluate energy efficient upgrades to the facilities as well as evaluate the option of parking CNG fueled vehicles in the garage and fleet maintenance areas of the building. These have the potential for positive environmental impacts and potential savings for heating efficiency. The exterior façade of the building will be evaluated for water tightness which may result in updates to the building exterior providing for a more appealing facility to the neighborhood. As this phase of the project is strictly an evaluation and study, no community outreach is expected during this phase.
4. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. Project Understanding and Approach, 3. Environmental Considerations, 4. Qualifications and Experience of Team, 5. Ability to Perform Expeditiously, 6. Past Performance on Similar Projects, including abilities to meet schedules and budgets, and 7. Local Workforce.
Requests for Proposals (RFP's) were received on June 19, 2015 from: PRIME AE Group, Moody Nolan, DLZ Ohio, Rogers Krajnak Architects, Star Consultants, and Dynamix Engineering.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to PRIME AE Group, Inc.
The Contract Compliance Number for PRIME AE Group, Inc. is 26-0546656 (expires 10/30/17, ASN). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
5. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with PRIME AE Group, Inc. for the Indianola Facility Improvements Project; to authorize a transfer and expenditure up to $377,000.00 within the Water G.O. Bonds Fund; for the Division of Water; and to authorize an amendment to the 2015 Capital Improvements Budget. ($377,000.00)
Body
WHEREAS, six technical proposals for professional engineering services for the Indianola Facility Improvements Project were received on June 19, 2015; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to PRIME AE Group, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Indianola Facility Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Indianola Facility Improvements Project with PRIME AE Group, Inc., 8415 Pulsar Place; Columbus, Ohio 43240; for an expenditure up to $377,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the transfer of $77,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
*There is already $300,000.00 cash in Project P690026-100008 (New), in Fund 6006.
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended, in Fund 6006, Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690428-100001 (New) | DRWP Trmnt Cap.-DD | $3,843,803 | $3,766,803 | -$77,000
P690026-100008 (New) | Indianola Fac. Imp’s | $300,000 | $377,000 | +$77,000
SECTION 4. That the expenditure of $377,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.