Explanation
BACKGROUND:
This legislation will authorize the Directors of the Department of Technology and the Department of Public Safety, Division of Police, to enter into and modify a contract for software maintenance and support services of the Time and Attendance System (LIONS) from Orion Communications. The Division of Police uses this system for the processing of timesheet information, leave and overtime requests, personnel data and scheduling, and reporting.
The original contract (EL014869) was authorized by ordinance 1320-2013 on June 27, 2013 in accordance with Solicitation Number SA004597 and included the option to renew for four (4) additional one (1) year terms. The first of the allowable four renewals for the maintenance and support was authorized under ordinance 0314-2015, passed February 23, 2015, through purchase order EL016754. This will be the second of the four allowable renewals for the maintenance and support of the Time and Attendance System (LIONS).
The Department of Technology is modifying the original contract (EL014869) to manage the maintenance and support agreement of the Time and Attendance System (LIONS) on behalf of the Division of Police. This ordinance authorizes the Director of the Department of Technology and the Director of the Department of Public Safety to renew the annual contract for maintenance and support of the Time and Attendance System (LIONS). Maintenance and support services will cost $34,012.00 for the coverage term period from February 10, 2016 through February 9, 2017, bringing the aggregate contract total to $422,050.40.
Contract Compliance Number:
ORION Communications Vendor ID# 75-2768150 Expiration Date 07/08/2016
(DAX Vendor Acct #010143)
EMERGENCY: Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT: In 2014 ($44,100.00) and 2015 ($34,012.00) was expended for software and ...
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