Explanation
BACKGROUND: This ordinance authorizes the option to purchase Mainline Valves & Boxes for the Department of Public Utilities, Division of Water. The term of the proposed option contract will be through March 31, 2017 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Mainline Valves and Boxes are used by the Department of Public Utilities for the maintenance of water lines for various areas of the City of Columbus. The Purchasing Office opened formal bids on November 5, 2015.
The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation SA006081). Eighty-five (85) bids were solicited (1:M1A, 2: F1,: 82 MAJ). Three bids were received (MAJ:3).
The Purchasing Office is recommending award of three contracts to the lowest, responsive and best bidders:
Ferguson Waterworks, CC#54-1211771, exp. 2/2/17.
HD Supply Waterworks, CC#03-0550887, exp. 11/4/16
Dreier & Maller, Inc., CC#34-1681027, exp. 5/21/16
Total Estimated Annual Expenditure: $200,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action the maintenance of water lines will be delayed and the efforts of the Department of Public Utilities will be affected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into three contracts for the option to purchase Mainline Valves and Boxes from HD Supply Waterworks, LTD., Dreier & Maller, Inc., and Ferguson Waterworks to autho...
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