Explanation
1. BACKGROUND: This Ordinance authorizes the Department of Public Utilities to issue a Change Order to the contract with Tyler Technologies, Inc. for the Dynamics AX 2012 Financial Management System, in the amount of $97,774.00.
This Change Order is needed to add cashiering integration between the new Dynamics AX 2012 Financial Management System and the Department of Public Utilities’s CUBS billing system. The modification will cover hardware and implementation costs.
1.1 Amount of additional funds to be expended: $ 97,774.00
Original Contract Amount: $5,619,677.00
Tyler Change Order 2015-10: $ 97,774.00
Total (Orig. + CO. 1) $5,717,451.00
1.2. Reasons additional goods/services could not be foreseen:
The scope of work was not part of the original contract, as the legacy financial management system did not include cashiering for the Department of Public Utilities and the desire for a new cashiering solution did not arise until after the Tyler contract was in place.
1.3. Reason other procurement processes are not used:
Tyler Technologies has been performing the development of this highly technical financial management system for the past two years and are intimately involved in the configuration and implementation. It would take another vendor considerable amount of time and cost to become familiarized with the intricate configuration of this part of the integration to our Customer Information Billing System (CUBS) before conceptualizing a seamless roll-out.
1.4. How cost of modification was determined:
The consultant prepared an estimate based on the scope of work and City staff reviewed and approved this cost estimate.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The new Dynamics AX 2012 Financial Management System will replace the City’s current Pe...
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